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(9) CITY OF SANTA ANA <br />responsible for monitoring the site to obtain information regarding this solicitation. Failure <br />to respond to required updates may result in a determination of a nonresponsive proposal. <br />B. COMMUNICATION / CONTACT WITH CITY STAFF <br />Unless otherwise authorized herein, Proposers who are considering submitting a proposal <br />in response to this RFP, or who submit a proposal in response to this RFP, are only to <br />communicate with the assigned Project Coordinator(s), and no other City staff about this <br />RFP from the date this RFP is issued until a contract is awarded. The City will provide all <br />official communication concerning this RFP in writing via the City's Bid Management <br />System, PlanetBids. <br />General questions regarding this RFP may be directed to the City's assigned Buyer utilizing <br />the City's PlanetBids system. <br />The City will not be responsible for or bound by any oral communication or any other <br />information or contact that occurs outside the official communication process specified <br />herein, unless confirmed in writing by the designated Project Manager. <br />C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS <br />Questions regarding this RFP shall be submitted via PlanetBids by 4:00 PM on March 3, <br />2021. Responses to all questions will be posted on PlanetBids no later than the date and <br />time shown at the schedule of key RFP dates above. All prospective Proposers are advised <br />to visit PlanetBids on a regular basis as the responses may be posted earlier than the date <br />above. <br />No verbal requests or responses will be accepted. Significant interpretations or clarifications <br />will be addressed via addenda to this RFP. <br />D. ADDENDA <br />Any changes in RFP from the date of release to date of submittal will result in an addendum <br />or amendment. Notification of such addendum or amendment shall be posted on City's <br />PlanetBids system, <br />https://www.planetbids.com/portal/portal.cfm?CompanVID=20137. Proposers shall be <br />responsible for monitoring the site to obtain information regarding this solicitation. <br />E. UNDERSTANDING PROPOSAL <br />It is the responsibility of each Proposer to inquire about any criteria, condition, term, <br />provision, or requirement of the RFP that the Proposer does not understand. Responses to <br />inquiries, if they significantly change or clarify the RFP requirements or any aspect of the <br />procurement process, will be forwarded by addenda to all Proposers. The City will not be <br />bound by any oral responses to inquiries. By submitting proposals, Proposers assert that <br />they have fully read the RFP and any addenda issued by the City, the proposed Contract <br />and any other Contract Documents, and affirm that the terms and conditions stated therein <br />are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms <br />and conditions of the Contract Documents and indicates their ability and willingness to <br />perform the requested services under such terms and conditions. Any exceptions to the <br />terms and conditions set forth in the Contract Document should be clearly noted in each <br />Proposer's proposal. <br />RFP No. 21-024 Professional Auditing Services Page 9 of 34 <br />