Item 25 - Warner Avenue Protected Bike Lanes ( Grand Avenue to Oak Street)

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Scope of Services The tasks below are intended to supplement and clarify the scope items in the RFP, and to demonstrate phases of our services, tasks to be accomplished, and deliverables to be provided. Design plans and reports indicated will follow the City's standard format, unless indicated otherwise. A drawing list indicating anticipated sheet count is included with our fee in the separate sealed envelope. We assume a 10-month schedule for design beginning December 2020 with design services completed by September 2021. "I Task 1: Project Coordination and Meetings Kimley-Horn team members will attend one initial kick-off meeting to confirm project elements, objectives, scope, and schedule; and attend progress development team (PDT) coordination meetings at each submittal (up to three meetings) with the City. We will provide pertinent meeting minutes with action items and will prepare monthly progress reports as part of the invoice package. Kimley-Horn will prepare a Target Schedule in Gantt Chart format showing primary tasks and review periods/processing, as agreed upon with the City. Kimley-Horn will maintain a Progress Schedule showing actual progress versus target and provide it to the City on a monthly basis. Task 1 Deliverables: Meeting agendas, meeting minutes, action items, progress reports, invoicing, draft target schedule, and monthly progress schedule Task 2: Record Research and Utility Coordination Kimley-Horn will update record research data obtained as part of the Warner Avenue project and will obtain readily available record drawings and data pertinent to the scope of services, such as GIS mapping, as -built plans, and utility atlases. We will initiate the utility notification process early in the design stages to identify potential conflicts. We will maintain a utility agency tracking list to indicate the status of communication and add a contact list for substructure and utility owner -operators that will also carry over to the specifications. We anticipate assisting the City with utility notification letters consisting of the following: Prepare to Relocate Notice/Final Utility Notice Form and Notice to Relocate. We assume that utility notices will be on the City's letterhead. Utility agency's fees are excluded from this task. Task 2 Deliverables: Utility agency tracking list and utility notification letters & Task 3: Field Survey The Kimley-Horn team will provide a supplemental topographic field survey to the existing surveying completed for the Warner Avenue widening project at a scale of 1" = 20' for the project limits per the exhibit in the RFP. This entails survey record collection, establishment of horizontal and vertical controls, monument and centerline tie preservation, and verifying the City's provided right-of-way. Field survey shots will consist of back of walk, top of curb, flow line, edge of pavement, crown lines, and grade breaks at approximately 25-foot intervals, where needed. Existing right-of-way will be shown per readily available records. Task 3 Deliverables: MicroStation V81 Files of Topographic Survey, digital terrain model (DTM) of existing surface features, and a PDF map signed by Licensed Surveyor in the State of California City of Santa Ana TRRD77006.2020 Kimley>» Horn