Agenda Packet_2023-09-19 - Laserfiche WebLink

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CITY OF SANTA ANA OBSOLETE RECORDS DESTRUCTION SCHEDULE FINANCE AND MANAGEMENT SERVICES AGENCY September 2023 RECORD START RECORD GOVT. RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION DATE/RETENTION BOX NO. PERIOD CODE PERIOD Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 07/01/06- 34090 3 Documents All documentation for disbursements for Period +10 Vears 06/30/09 Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 12/22/10- 34090 5 Documents All documentation for disbursements for Period +10 years 12/30/10 Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 06/23/11- 34090 7 Documents (All documentation for disbursements for Period +10 years 09/29/11 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 10/06/11- 34090 8 Documents(All documentation for disbursements for Period +10 years 12/15/11 Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 12/15/11- 34090 9 Documents (All documentation for disbursements for Period +10 years 12/22/11 Accounts Pa able) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 01/05/12- 34090 10 Documents(All documentation for disbursements for Period +10 years 02/23/12 Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 03/01/12- 34090 11 Documents (All documentation for disbursements for Period +10 years 04/05/12 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 04/12/12- 34090 12 Documents (All documentation for disbursements for Period +10 years 05/31/12 Accounts Pa able) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 06/07/12- 34090 13 Documents (All documentation for disbursements for Period +10 years 06/28/12 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 07/01/10- 34090 14 Documents (All documentation for disbursements for Period +10 years 06/30/12 Accounts Pa able) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 08/23/12- 34090 20 Documents (All documentation for disbursements for Period +10 years 09/27/12 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 10/04/12- 34090 21 Documents (All documentation for disbursements for Period +10 years 11/08/12 Accounts Pa able) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 11/15/12- 34090 22 Documents (All documentation for disbursements for Period +10 years 01/24/13 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 01/31/13- 34090 23 Documents (All documentation for disbursements for Period +10 years 03/21/13 Accounts Pa able) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 03/28/13- 34090 24 Documents (All documentation for disbursements for Period +10 years 05/16/13 Accounts Payable) City expenditures Accounts Payable Vendor Payment All Invoices and Supporting Beginning Grant 05/23/13- 34090 25 Documents (All documentation for disbursements for Period +10 years 06/27/13 Accounts Pa able) City expenditures Accounts Receivable Department Request Source documentation of Accounts Date Received in 07/01/18- 34090 17 to Issue Accounts Receivable invoices from various Accounting +3 06/30/19 Receivable Invoice departments years Accounts Receivable Department Request Source documentation of Accounts Date Received in 07/01/19- 34090 18 to Issue Accounts Receivable invoices from various Accounting +3 06/30/20 Receivable Invoice departments years Appropriation Reports Changes to City budgets as approved Date prepared +3 07/01/17- 34090 31 Ad'ustments by the CitV Council and/or City ears 06/30/20 Banks Transfer Activity Documents pertaining to the wiring of Date prepared +3 07/01/13- 34090; 1 Records funds to/from bank accounts years 06/30/14 53607 Banks Transfer Activity Documents pertaining to the wiring of Date prepared +3 07/01/14- 34090; 2 Records funds to/from bank accounts years 06/30/15 53607 Banks Transfer Activity Documents pertaining to the wiring of Date prepared +3 07/01/15- 34090; 4 Records funds to/from bank accounts years 06/30/16 53607 City Council 8-4 9/19/2023