Item 10 - Agreements for On-Call Construction Management and Inspection Services

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2. Scope of Services and Schedule Contractor's weekly and monthly updates submitted. Anser will closely monitor the Contractor's activities and make sure that the field activities and the duration of those activities match the information presented in the construction schedule. Any deviations should be incorporated into the Contractor's subsequent monthly update. This includes the cause of the delay, the duration of the delay, the corrective action planned by the contractor, and the budget and schedule impacts on the City. Permitting Our experience with permitting projects will allow our staff to closely monitor the progress of the design through the permitting phases. This is considered with local agencies and potentially with the state architect. The need to address the various agencies in the permitting phase is critical to make sure that we take advantage of every opportunity. Hence, you get the project out to bid as soon as possible and keep the various permitting phases from slowing down the work's design, pre -bid, and construction phases. Submittal/ RFI Review & Processing The Anser team reviews, investigates, and recommends action on submittals and information based on information presented in the Contract plans and specifications. We are experienced and comfortable coordinating with project designers and structures representatives on design related RFIs and submittals RFIs impacting the design or contract of a project are always reviewed with the engineer of record prior to a response being issued to the Contractor. Our approach is that the response should meet the terms of the contract unless the proposed solution is an overall benefit to the project. Submittal and RFI logs will be developed and maintained, and all RFIs and submittals are logged and tracked according to when they are received from and returned to the contractor and their approval or answer status. In addition, a list of required submittals based on the contract documents is developed for each project to assist both the construction management team and contractor in providing timely submittals and reviews, so as not to delay the work. Constructability Review Design Phase Upon contract award, our Project Manager will lead a series of kick-off meetings with the City and the design firm. The kick-off meetings will provide an opportunity to align on the project scope, communication protocols, project risk, safety, security, and schedule. They will also be a pivotal opportunity to level -set the roles and responsibilities between the City, Anser, and the design firm. A successful project is centered around four key principles: collaboration, cooperation, communication, and chemistry. A clear understanding of all team's primary responsibilities and interrelationships is critical and must be identified early. Anser can assist in developing a Responsibility Assignment (RACI) Chart. We can use our RACI Chart to track stakeholder commitments and obligations as contained in all applicable agreements by using team member responsibilities and functional relationship skills to set forth the project objectives and team control mechanisms. ROLE PLANNING& ExE[IITION IMPIEMENTATION DEFINITION &CLOSURE A C ProjectCounty - C A C C c C A Anser Project Manager Anser Project Team SME (Utility Programs) SME (Gmnts) Facilities Management AHl Utility Rebate/ incentive Staff Network Service Providers Design Development In this phase, the Anser team will lead Design Development meetings to help guide the design firm, review design documents and offer recommendations representing the City's interests. We will assist with periodic design reviews to verify technical accuracy in conjunction with the design team. A value engineering (VE) and constructability workshop will be organized with the design team to confirm the design is biddable, constructible, and cost- effective. This workshop will also identify discrepancies between drawings, which can help minimize future change orders. Anser will provide a formal report approving design development documents at this stage and an updated independent cost estimate (ICE) incorporating any value engineering (VE) options from the workshop. Anser will also review and approve the draft bid packages completed by the design firm. Construction Plans & Documents In this phase, Anser will review the construction plans at key milestone dates to confirm that all major features of the design are progressing in accordance with value engineering decisions made in the previous phase. A formal constructability review will be completed at this point to flag any discrepancies between documents and to verify the design is build -able. Anser will make sure comments provided during previous reviews are incorporated as well. In support of Bid Document preparation, Anser will perform a final verification that all constructability review and City comments have been addressed and incorporated. CITY OF SANTA ANA I RFP NO: 23-122 12 1 Anser Advisory