Item 10 - Agreements for On-Call Construction Management and Inspection Services

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)>)) 2. Scope of Services and Schedule inspection support during all the contractor's shifts. d. Suggestions or Special Concerns When it comes to project management, construction management, and inspection of capital improvement projects in the City of Santa Ana, there are several suggestions and special concerns to keep in mind. These considerations are vital to ensure the success and timely completion of projects while adhering to safety standards and legal requirements. Below are some key points to consider: 1. Thorough Planning and Scope Definition: Before starting any capital improvement project, conduct a detailed planning phase to define the project scope, objectives, budget, and timeline. Engage with stakeholders, including residents, businesses, and other relevant authorities, to understand their needs and concerns. 2. Legal and Regulatory Compliance: Ensure that all projects comply with local, state, and federal regulations, including building codes, environmental regulations, and safety standards. Obtain all necessary permits and approvals before commencing any construction activities. 3. Risk Assessment and Mitigation: Conduct a thorough risk assessment for each project to identify potential risks and challenges. Develop effective risk mitigation strategies to minimize the impact of potential issues on the project. 4. Budget and Cost Management: Implement effective cost control measures to keep the project within budget constraints. Monitor expenses closely and identify any cost overruns early on to take corrective actions promptly. S. Stakeholder Communication: Maintain open and transparent communication with all stakeholders throughout the project lifecycle. Regularly update them on project progress, potential disruptions, and any changes to the schedule or scope. 6. Quality Assurance and Control: Implement a robust quality assurance and control program to ensure that construction work meets the required standards and specifications. Conduct inspections at various stages to catch and rectify any defects or issues. 7. Safety Measures: Place a strong emphasis on safety during construction. Ensure that all workers are properly trained, follow safety protocols, and use appropriate personal protective equipment (PPE). Regular safety audits and training sessions should be conducted. S. Environmental Impact: Capital improvement projects can have environmental implications. Consider sustainable practices, such as green building materials, energy -efficient designs, and waste reduction strategies, to minimize the project's ecological footprint. 9. Community Impact and Engagement: Keep the local community informed about the project's progress, timelines, and potential disruptions. Address any concerns they may have and involve them in the decision -making process when appropriate. 10. Project Tracking and Reporting: Implement a robust project tracking and reporting system to monitor progress, identify deviations from the plan, and take corrective actions in a timely manner. 11. Collaboration and Coordination: Encourage collaboration and coordination among different project teams and contractors to ensure smooth execution of the project. 12. Lessons Learned: After project completion, conduct a post -project review to identify lessons learned and best practices. Use this feedback to improve future capital improvement projects. e. Assumptions and/or Exclusions Anser Advisory has no assumptions or exclusions to include in our proposal. CITY OF SANTA ANA I RFP NO: 23-122 19 1 Anser Advisory