Item 10 - Agreements for On-Call Construction Management and Inspection Services

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)>)) 1. Statement of Qualifications in the Caltrans Construction Manual will be implemented. The Anser team has several office engineers and administrators who are experienced in utilizing the Caltrans filing system and will establish and maintain the documents such that they are accessible, orderly, and retrievable at any time for the Anser team, City, Caltrans, and auditing personnel. a. Anticipated Approach A successful project is achieved by fostering good relationships between project team members, including City staff, the design firm, and the Contractor. As the Owner's Representative, we will help establish good relationships with all team members, creating efficient chains of communication and treating all parties fairly and with respect. Our goal is for all parties to work cohesively as one project team to make sure that the project is constructed to the required quality, economic, and safety standards. Before we can accomplish these goals, we must first understand the viewpoints of not only the City but also, just as important, perspectives of the A&E firm. This allows us to analyze critical situations from all views and work with the project team to develop the best solutions throughout the project lifecycle, from design to commissioning and close-out. b. Necessary Tasks for Successful Completion Anser's CM will be the main point of contact for the city during the construction phase of the project. The CM will maintain all required project logs RFls submittals change orders design bulletins as built documents pay applications. Anser's CM will be responsible for execution of the construction phase of the assigned project reporting directly to the project manager. In this role the CM will be the eyes and the ears for the PM addressing many similar issues at field level such as monitoring schedule construction activities quality control and budgets. Field Observations - the CM will closely monitor the construction team and ensure that all parties are working collaboratively and optimally. If a conflict arises, the CM should reach out to the project manager to help resolve the conflict. Monitoring Budgets, Reporting - the CM will monitor the construction contract to ensure that the contractor is following all requirements identified there. These tasks also include monitoring the construction budget schedule labor compliance. The CM will also review the payment application from the contractor before making final recommendations and approval for this PM's review. Coordination - the CM will also be responsible for coordinating between various city agencies and departments as well as outside third -party permitting agencies to ensure compliance with all of the contract and permitting/ inspection requirements. The CM must be knowledgeable of the plans and specifications and have experience dealing with multiple tasks and be able to coordinate effectively to ensure a positive project outcome. c. Deliverables The lifeblood of any project is the field inspectors. For the Construction Manager, the inspection staff are the eyes and ears of the progress in the field and are first to identify any issues that pertain to quality or compliance with the contract. The Anser team has a robust team of road infrastructure and bridges, facilities and structures, landscape, park, drainage, and utility inspectors to support each City project. Anser will ensure that our field inspectors are prepared with both hard and electronic copies of plans, contact lists, copies of applicable specifications, and standard plans, and have a full understanding of the scope of work they are about to inspect. The assigned Construction Manager will be responsible to sit down with each new inspector and give them an indoctrination on safety, quality, compliance, traffic control, and any other information they will need for their assignment. In addition, each inspector will be equipped with the tools required to do their job. These tools include a vehicle with safety lighting, PPE, a laptop or Wad for their daily reports, a cell phone, and a camera. Anser inspectors always carry a tape measure with them, as well as a notebook and pen. These are the standard tools of an inspector and must always be in the possession of the inspector. Other tools that our inspectors will be equipped with are a builders/laser level, straight edge, measuring wheel, string lines, and stakes. Our inspectors are ready to provide continuous inspection during the standard eight -hour shift, but we recognize that the contractor's shift times may vary due to the time of year or special operations. The Anser team will provide CITY OF SANTA ANA I RFP NO: 23-122 18 1 Anser Advisory