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will effectively and expeditiously communicate with City staff,
<br />design consultants, and the contractor, as applicable, to identify
<br />conflicts, construction problems, and coordination issues, and will
<br />obtain the needed action and response to submittals, RFIs, and
<br />supplemental design documents.
<br />Written Instructions. Ardurra will issue written instructions (via
<br />email, transmittal letter, field speed memo) to the contractor
<br />regarding routine matters and/or follow-up of verbal instructions
<br />as necessary to properly document project issues.
<br />Document Tracking System. Complete and current project files
<br />shall be kept at the job site, or at a location agreeable to the City,
<br />and shall always be available to the City. These files will consist of
<br />the contract, correspondence relating to or modifying the contract,
<br />proposal requests, clarifications, permits, logs, reports, RFIs,
<br />field orders, change orders, claims inspection reports, and test
<br />reports. The Ardurra project controls process includes a detailed
<br />file indexing system for all project hard files. Ardurra has already
<br />developed customized forms, a reports database structure, and
<br />work breakdown structure well suited for typical public works
<br />projects. We will adapt our system to the specific needs of the
<br />project to monitor, track, and control the project. This detailed
<br />tracking system will enable us to provide an accurate assessment
<br />of the progress to the City with recommendations to maintain or
<br />improve adherence to the approved project schedule.
<br />The table below illustrates the typical deliverables implemented
<br />on Ardurra CM projects,
<br />TYPICAL DELIVERABLES
<br />Schedule Review/Control. Ardurra is intimately familiar with
<br />mainstream scheduling software utilized by the public works
<br />contracting industry, including, but not limited to, Primavera
<br />P3®, Suretrak® and Microsoft Project®. The Ardurra construction
<br />manager will review the baseline construction schedule, including
<br />activity sequences and duration, schedule of submittals, and
<br />schedule of delivery for products with long lead times. The
<br />CM team will evaluate the baseline project schedule for the
<br />following: consistency with the contract schedule (completion
<br />within the contract time); accurate startUcompletion dates, and
<br />other dates detailed in the contract; any impacts of weather and
<br />change orders; sufficient detail, including submittal process and
<br />procurement requirements; sequence of construction and correct
<br />schedule logic; identification of the critical path and project float.
<br />The schedule will not be recommended for approval as the
<br />baseline until all discrepancies are resolved.
<br />During the progress of construction, the Ardurra CM team will
<br />compare the contractor's monthly schedule updates to the
<br />baseline schedule and any approved time extensions, note any
<br />shortcomings, and monitor and track corrections by the contractor
<br />to keep the project schedule on time. A 4-week look -ahead will
<br />be required from the contractor, updated weekly, and presented
<br />at the weekly construction progress meetings. This tool will keep
<br />the entire team looking one month ahead of the project and will
<br />facilitate proactive handling of project activities and issues. If
<br />Correspondence
<br />OutiooklSpeed Memos/Formal Letters
<br />DailylConti%OuslAs Needed
<br />Project Documentation
<br />Procore
<br />Daily/Continuous
<br />Submittals
<br />Procore
<br />Daily, as required; 72-hour turnaround
<br />RFIs
<br />Procore
<br />Daily, as required; 72-hour turnaround
<br />Progress Payments
<br />Excel
<br />Measurements - Daily;
<br />Quantity Measurement Report- Monthly
<br />Inspection Reports
<br />Adobe Fillable Forms or Procore
<br />Daily
<br />Weekly Statements of Working Days
<br />Excel
<br />Weekly
<br />SWPPPIBMP Compliance
<br />Excel
<br />Weekly
<br />Public Relations Inquiries
<br />Log - Excel
<br />Daily, as required
<br />Photos and Video
<br />ProcorelExpforer
<br />Video Pre -Project, Photos Daily
<br />Progress Reports
<br />Word/Publlshef-
<br />Monthly and as required
<br />Project Contacts
<br />Outlook
<br />Daily
<br />Project Calendar
<br />Outlook
<br />Daily
<br />Meetings
<br />Procore/Zoom
<br />Weekly and as required
<br />/�/, ARDURRA
<br />Proposal I City of Santa Ana 1 08-08-2023
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