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necessary, Ardurra will negotiate time extensions due to change
<br />orders or other delays.
<br />5WPPP. Ardurra will enforce all provisions of the Storm Water
<br />Pollution Prevention Plan and/or other requisite requirements
<br />set forth in the specifications. Ardurra CM staff is well -versed
<br />in SWPPP monitoring through provision of dedicated services
<br />for oversight of developers and contractors on behalf of several
<br />public agencies. At a minimum, SWPPP requirements will be
<br />monitored and a specific SWPPP checklist will be compiled.
<br />Any deficiencies noted will be addressed with the contractor for
<br />immediate remedy. Upon a weather report of expecting rain, a
<br />site walk will be conducted to ensure that SWPPP measures are
<br />in place and well maintained. Additionally, if desired by the City,
<br />the Ardurra team can be assigned as the data submitter for the
<br />project to implement the N01 application, uploading of various
<br />reports, and processing of the NOT on the SMART website,
<br />Change Management. Ardurra will establish, implement, and
<br />coordinate systems for consideration, negotiation, processing,
<br />and implementation of change orders, Each issue, which is
<br />identified as a potential change to the design, scope, cost, or
<br />contract time will generate a uniquely numbered potential change
<br />order (PCO), The construction manager will determine whether a
<br />change notice should be considered. The plans and specifications
<br />will be reviewed against the change notice. If the issue does
<br />not appear to be included in the plans or specifications, the
<br />construction manager will negotiate the scope and cost for the
<br />most efficient, cost and quality appropriate solution with the
<br />contractor and City. Any credits for work deleted because of the
<br />change will be required at this time as well. The construction
<br />manager will maintain a trend log, listing potential changes as
<br />identified, either formally or informally. This trend log shall be
<br />used such that potential change items are not overlooked or
<br />deferred until the end of thejob. Ardurra will prepare independent
<br />cost estimates as required for contract change orders. Upon
<br />approval by the City, the construction manager will prepare, log,
<br />and process change orders for full execution and administer their
<br />implementation. Once fully executed, the CM team will expedite
<br />and review the timely completion of the work and coordinate
<br />inclusion of the change order in the appropriate payment
<br />application.
<br />Claims Avoidance. Ardurra will assist the City with claims filed by
<br />the contractor in accordance with the guidelines set forth by the
<br />general specifications and the standard specifications. Ardurra is
<br />well -versed at negotiating and resolving claims amicably between
<br />contractors and public agencies. Should a claim require work in
<br />addition to Ardurra's contract, Ardurra will be available on a time -
<br />and -materials basis if desired by the City, including assistance
<br />with processing required forms and coordinating with the DLAE,
<br />and processing additional funding if applicable. The provision of
<br />any legal advice or services is specifically excluded.
<br />Daily Extra Work Reports. The Ardurra CM team will verify
<br />and sign contractor's daily extra work reports documenting force
<br />account (time and materials) work. Ardurra will monitor that
<br />only appropriate worker classifications necessary for approved
<br />time and materials work is included on extra work reports.
<br />Any inappropriate workforce and/or equipment charges will be
<br />promptly rejected and removed from extra work reports.
<br />Progress Payment Processing. A cost control system, based
<br />on the contractor's schedule of values, approved change orders
<br />and the contract amount shall be developed and implemented to
<br />monitor progress costs, Monthly cost reports will be submitted to
<br />the City as a component of the monthly progress report.
<br />Ardurra will establish quantity measurement forms and methods
<br />for each bid item. The resident engineer will coordinate with the
<br />City's inspector and Ardurra's alternate inspectors to provide
<br />detailed quantity measurements for work as it is installed.
<br />Quantity measurements will include the specific location placed,
<br />field measurement and quantity calculation in accordance with
<br />the specified measurement and payment provision for each
<br />bid item, and any backup documentation such as certificate of
<br />compliance, materials delivery ticket, as appropriate for the item
<br />measured. The contractor's representative will be required to
<br />acknowledge daily quantities measured, to eliminate the need for
<br />post -installation revisits of bid item quantities. All quantities will
<br />be properly documented on inspector daily reports and tied to a
<br />quantity measurement report that will be certified by the inspector,
<br />resident engineer, and City representative.
<br />The Ardurra CM team will review the payment applications
<br />submitted by the contractor and determine whether the amount
<br />requested reflects the progress of the contractor's work and verify
<br />CWA compliance. Appropriate adjustments to each payment
<br />application will be required by the contractor. When the payment
<br />application is acceptable and all backup documentation is verified
<br />(certified payrolls, lien releases), Ardurra will prepare and forward
<br />to the City a progress payment report. The report shall state the
<br />total contract price, payments to date, current payment requested,
<br />retainage and actual amounts owed for the current period.
<br />The Ardurra team is experienced with evaluating complex pay
<br />applications. It is critical to the City's best interest that payment
<br />application review be performed accurately and prudently to
<br />maintain the prime and subcontractor incentives to perform on the
<br />projects.
<br />Cash Flow Management (Preliminary Notices, Releases
<br />and Stop Notices). Ardurra recognizes that the diligent
<br />monitoring and tracking of preliminary notices, conditional and
<br />unconditional releases is an important component of public
<br />construction management, enables the team to stay abreast of
<br />the construction contract cash flow, and provides for excellent
<br />documentation of prompt payment as required by federal funding.
<br />Proposal I City of Santa Ana 1 08-08-2023
<br />/�/ ARDURRA
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