Item 10 - Agreements for On-Call Construction Management and Inspection Services

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Scope of Services and Schedule Scope of Work The following scope of services demonstrates Cannon's approach to completing tasks that may be needed by the City. We look forward to working with the City to identify and develop a specific scope to meet project and scheduling needs: Phase 1 - Preconstruction Services Task 1.1 - Resident Engineer/Administrator A project manager (PM) will be assigned to the project and will represent the City throughout the project's life cycle. The PM will have over five years of experience and possess relevant certifications and credentials. All inspectors and administrators will have relevant construction management experience, certifications, and references that demonstrate their experience. Task 1.2 - Bid Analysis We will attend the pre -bid conference and the bid opening as part of the bidding process. The PM will assist the City and design engineer in evaluating and reviewing bid proposals, subcontractors, suppliers, and requests for substitute materials and equipment. We will examine, organize, and inventory bid documents (certificates of insurance, bonds, and "New Vendor Packet") submitted by all bidders and determine the lowest responsible bidder. Task 1.3 -Staff Reports After the lowest responsive bidder has been confirmed, we will prepare a staff report for the recommendation of contract award to the City. Additionally, if requested, we will coordinate with the City to determine funding sources, publication dates, environmental and fiscal impact, and schedule of award to meet the City's deadlines. Task 1.4 - Constructability Review The PM shall assist the City and design engineer in a review to determine the constructability of proposed project. We will give attention to potential construction schedules, activity sequences, and duration, while considering long lead time items. We will provide feedback to City and design engineer on likely construction timelines of proposed projects. Task 1.5 - Preconstruction Conference We will conduct a pre -construction conference and site tour with the City, involved agencies, utilities, and the contractor's team as they prepare to mobilize for the project. The RE and support staff will review plans and specifications with the contractor to facilitate the contractor's understanding of the project. In addition, we will do the following: • Review the contractor's construction schedule for the project, including equipment, labor, and supervision planning. • Review appropriate protocols and procedures detailed in the construction documentation. • Apprise the contractor of contract requirements regarding security matters such as fences, lighting, and posting of signs. • Prepare the meeting minutes for the pre - construction meeting. Task 1.6 - Preconstruction Documents Upon award of the contract, we will review the contractor's surety bonds, certificates of insurance, preliminary schedules, building permits, special permits, and other documents required prior to construction for general compliance with the contract documents and authorities with jurisdiction. We will provide the City with recommendations based on the findings of the preconstruction documents review. Task 1.7 - Community Outreach Assistance We will co -lead community outreach efforts with the City, coordinate with the City's community liaison, and incorporate community messaging into our day-to-day activities. We will wield our extensive experience working on highly visible projects to keep messaging clear, current, concise, and correct. Temporary message boards, traffic signs, and public notifications will be reviewed with the City's input and communicated with the contractor in advance, so the community stays well informed. Our team is well -versed in interacting with the public during construction. We will be the first line of contact in addressing community concerns and complaints with the attention that the citizens of Santa Ana deserve. Our goal is that safety and public convenience be addressed at each location. We will meet that goal through our systematic construction management program and effective communication in partnership with the City. Cannon