Item 10 - Agreements for On-Call Construction Management and Inspection Services

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Phase 2 - Construction Services TM-'. " Scheduling We will review the contractor's schedule to confirm the project is in accordance with the contract document requirements. We will complete the following tasks associated with confirming the overall schedule: • Review the contractor's schedule to determine that it is properly prepared, that the milestones dates meet the overall schedule, and that there are no major conflicts. • Review progress against the approved schedule to adequately record work -in -place, detect potential delays, and review the contractor's plan for implementation of remedial measures, when appropriate, to recover or maintain progress. • In conjunction with the City, negotiate schedule adjustments with the contractor, which may be required due to weather, change orders, or other impacts requiring schedule adjustments. Alternatively, if requested by the City, Cannon will develop a schedule that details the work phases to be completed, the task to be accomplished, the deliverables to be provided, and the schedule/ timeline to complete the project, based upon the requested Scope of Work details in Attachment 1 of this RFP. T--�� 2.2 - Progress Meetings We will conduct weekly progress meetings with the contractor and the City representatives. These meetings will include the following tasks: • Review progress and quality of work. • Review submittal and RFI logs. • Notify the attendees of construction deficiencies. • Discuss labor, material, and equipment related to • upcoming work. • Address team coordination matters. • Review maintenance of "as -built" drawings throughout construction. • Conduct each meeting according to a published agenda and prepare and promptly distribute meeting summaries. Meeting summaries will detail action items, the discussions that ensued, and announce the time and date of the next meeting. Task 2.3 - Special Meetings We will attend and conduct up to ten meetings with the project team and contractor to address special issues such as pre -submittals, mobilization of major subcontractors, change order negotiations, and startup. Task 2.4 - Project File Database We will provide a web -based, centralized document system using PROCORE. The development and implementation of the centralized document system will include the following: • Design of the centralized document system to support project file database. Procurement of the software and licenses for the system. We will administer the project database by establishing access and read/write permissions to the City, contractor, and design engineer. Documents to be tracked in the system include the following: • Project drawings • Project specifications • Drawings and specification addenda • Correspondence • Submittals/shop drawings • Requests for information (RFI) • Change orders and change order requests • Meeting agendas and meeting summaries • Daily reports • Daily Photos • Inspection reports • Testing reports • Project schedules • Progress payments • Permits • Warranties