Item 10 - Agreements for On-Call Construction Management and Inspection Services

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b. Outline responsibilities within the agreement and assist contractors in achieving the CWA goal. 14. Project Closeout a. The PM will be responsible for all project closeout items, such as: As -Built plans and related documentation, punch list completion, commissioning, warranty requests during the one- year period. Willdan will schedule and oversee the warranty repair. Should include site visits as requested by the City to look at defects or imperfection to determine if it is a warranty issue. b. Willdan will provide a close out report outlining any obstacles, violations, services performed, and final percentages achieved by the workforce as part of the CWA. c. Willdan will provide a close out report for but not limited to any violations, fringe benefit statements, missing payroll reports, unsatisfactory employee interviews, claims, and any other documentation related to prevailing wage and labor compliance. d. Prepare punch list at substantial completion and follow up on correction progress. e. Schedule final inspection with City and applicable agencies; prepare, distribute, and inspect corrections to final punch list for completion; and recommend final acceptance. f. Prepare documentation for final payment to contractor. g. Upon project completion, provide finished set of project workbooks to City. h. Ensure City receives as -built set of drawings at completion. i. Assist City with stop notices and release of retention. j. Provide memorandum of clearance to issue notice of completion. k. Finalize and deliver all construction files and supplies to City for their records. 15. Community Outreach a. Attend and co -lead a pre -construction meeting with the community. Primary purpose of this meeting is to introduce the CM team to the community and discuss major anticipated construction impacts. b. PM shall coordinate with the city's community liaison and communicate with the community regarding impacts related to the construction project. c. Assist City with public awareness and information program to keep residents and local stakeholders advised of project status along with impacts to traffic flow circulation, including answering public's questions about project. d. Ensure contractor distributes public construction notices and places construction and information signs. e. Prepare and distribute informational flyers to residents and business owners within the project area prior to, at 50 percent, and near project f. Setup a 24-hour telephone number to receive complaints. Respond to complaints within 24 hours and notify the City within that time of said resolution. g. Hold informational meetings with area residents and business owners to include two meetings prior to construction and one meeting during construction. h. Maintain a log of telephone calls documenting complaints received and actions taken to resolve the complaint; provide the City a weekly summary sheet documenting complaints/comments filed along with the action taken and resolution selected. i. Ensure maintenance of detours and access to businesses and resolve any issues arising from detours. 16. Federal Requirements a. Preparation of Caltrans documentation including but not limited to Award package, interim reports, and final report (close out) to be reviewed by the City. b. Coordinate with the City to ensure Disadvantaged Business Enterprises (DBE) goal is met by contractors and document any changes throughout the length of the project. 40 On -Call Construction Management and Inspection Services 18