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PHASE 2: CONSTRUCTION MANAGEMENT, INSPECTION, AND CONTRACT ADMINISTRATION SERVICES 1.Task/Deliverable: Submittals • Review of completeness and quantity of all required shop drawings, product data, samples, requests for information (RFI), and other submittals ("Submittals"). • Shall review, reject, approval of mix designs and materials and product submittal. • Shall establish and implement procedures for expediting the processing and approval of Submittals. • Continuous logging and tracking, so all timelines are met by responsible party. 2.Task/Deliverable: Document Control • Use of Procore software for all aspects of construction management, including, but not limited to, submittals, RFI's contract documents, inspections, drawings, photos, dailies, and weeklies, City will provide license to construction management team to monitor and implement. • Project Manager Jerry De Santos will conduct internal audits to verify proper documentation retention. 3.Task/Deliverable: Meetings Lead pre -construction meeting and schedule and conduct weekly construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare and promptly distribute minutes. A pre -construction meeting with all project stakeholders and emergency services will be held to address contract administration items and project concerns. Lead as a separate labor compliance meeting to discuss requirements, submittals, and expectations. 4.Task/Deliverable: Public Outreach • Attend and co -lead up to twenty (20) hours of Construction Update meetings with the community, including a pre -construction meeting. Primary purpose of these meetings are to provide pertinent updates to the community and answer any questions relating to the construction project. • Attend and co -lead up to twenty (20) hours of Construction Update meetings with the community, including a pre -construction meeting. Primary purpose of these meetings are to provide pertinent updates to the community and answer any questions relating to the construction project. 5.Task/Deliverable: Regulatory Permits • Ensure that all regulatory permits, including, but not limited to: USACE Section 408 permit, Section 404 Permit, Section 106, OCFCD, etc. are current and up to date, and that all applicable fees have been paid and shall obtain approvals from authorities having jurisdiction over the Project. • The consultant shall set aside a budget for permit fees as part of this contract. • Review of all permits and strict compliance. SYRUSA will set aside a budget for permit fees as part of this contract. 6.Task/Deliverable: Schedule • Review construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-time. • Monitor and obtain two -week look ahead schedule as well as overall updated schedule from the contractor periodically showing current conditions and revisions required by actual progress. • Review the Contractor's two -week look ahead schedule verify start and end dates of activities and compare to the monthly update. • Changes that may affect the critical path and will be discussed at the weekly progress meetings. 7.Task/Deliverable: Budget • Conduct comprehensive evaluation of change order requests, provide independent estimates, negotiate, render recommendations, and assist in claim resolution. PAGE134A SYRUS4