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DocuSign Envelope ID: 85813D13-C988-407D-B813-593168504340 <br />ATTACHMENT A <br />SCOPE OF WORK — GENERAL <br />PRINTED LIBRARY MATERIALS <br />I. BACKGROUND INFORMATION: <br />OC Public Libraries desires to purchase books (hardback, paperback, board book, etc.) in English and <br />Spanish languages. <br />OC Public Libraries does not guarantee a minimum quantity of orders. <br />OC Public Libraries may procure selected titles directly from the publisher or other sources when it is <br />determined to be in the best interest of the County. <br />The contractor will provide shelf ready cataloging and processing, electronic MARC records, holdings <br />added to OCLC and drop -shipping to more than 30 locations. OC Public Libraries currently utilizes <br />OCLC for holdings and SirsiDynix Symphony EDI and X12 for ordering. <br />Contracted vendor must be capable of providing books in either Spanish or English (occasionally books <br />will be ordered in other languages) in at least one of the following formats: adult books, teen books, <br />and children's books in accordance with the following specifications/requirements. <br />H. GENERAL SPECIFICATIONS: <br />Contractor must: <br />1. Provide print materials in at least one of the following languages: English or Spanish. <br />2. Account set up — provide online ordering system (carts/grids). Vendor shall create holding codes, <br />fund codes grids and order information based on input from OCPL. <br />Establish one account with multiple dropship locations. Multiple branch orders shall have the <br />ability to merge into one central order. Invoice each location separately. <br />4. Provide items shelf ready per OCPL specifications. Vendor should have the ability to provide drop <br />shipment services for individual branch locations. <br />5. Provide an online catalog of titles carried. Catalog shall include title, author, publication date, <br />ISBN, publisher, edition, list price (the price which the manufacture suggest that vendors should <br />charge for it; may also be called manufactured suggested retail price [MSRP]), discount <br />price/percent, stock availability, street date, print run information, reviews and format. <br />6. Provide an unlimited number of staff logins for the online catalog at no cost. <br />7. Provide notification lists of new materials with reviews in all subject areas for the selection process, <br />customized for OC Public Libraries (OCPL) working requirements. <br />8. OCPL selectors can email and request a title be added to the ordering database. <br />9. Accept and process new orders, additions, cancellations, and/or modifications to existing orders <br />via EDI. Provide order confirmation, order status, invoice information, and payment information <br />via EDI. Include document order number (DO#) in all electronic information. <br />10. MARC order files downloaded must include library fund code, holding code, branch code data <br />(9XX) and data for drop shipment. <br />11. Provide order history information, including status (backordered, canceled, in processing, <br />delivered, etc.) online by title, author, ISBN, purchase order number, invoice number, date, <br />quantities ordered, drop -ship location/branch ordered for. <br />cau <br />OCC � F r ties BRODART CoMmy- 17 10/ 17 j887 <br />Printed Library Materials <br />