Agenda Packet_2023-10-17 - Laserfiche WebLink

Home Browse Search

DocuSign Envelope ID: 85813D13-C988-407D-B813-593168504340 12. Catalog and process any specific title ordered by OCPL Order staff that is requested that the collection and holding codes not be followed for the cataloging and processing and for these specific titles to be cataloged and processed a different way. 13. Provide reports for publication date changes, cancellations, back order items, and shipping history. 14. Print the quantity, title, ISBN, volume number, edition and document order number (DO#) on all packing lists/slips. Packing lists should be included in each shipment. 15. Have ability to suspend orders for a specific branch without having a separate account. 16. Automatically stop orders for a fund when fund spending threshold is reached and email the details to OCPL Order department. 17. Provide quoted prices that are firm and include all related costs, charges (taxes, processing, shipping, handling, etc.), discounts, value-added services, etc. There should be no "extra charges". Additional charges should be clearly indicated on the website with exact dollar amounts for items and reason for additional charge. 18. Backordered items will be cancelled at 60 days. OCPL reserves the right to adjust backorder cancellation time as required for business needs. Selection staff can email when publication is delayed and request that the backorder time be extended for a title. 19. Avoid packaging and shipping boxes that weigh in excess of twenty-five (25) pounds. Individual shipments should be limited to seven boxes or less. 20. All library materials must be protected to prevent damage during shipment. Boxes and packing material must ensure library materials are not lost, warped, crushed, bent, torn, damp or dented. 21. Ship all items UPS or FEDEX. No USPS. 22. Issue thirty (30) days advance written notice of any changes to the company name, address, phone number(s), email addresses, or customer service representative(s). 23. Have a minimum of five (5) years' experience in providing these types of services/commodities. 24. Honor and adhere to all discounts offered in the bid submission. III. INVOICING SPECIFICATIONS - Contractor must: I . Print the quantity, title, ISBN, volume number, edition, list price (the price which the manufacture suggest that vendors should charge for it; may also be called manufactured suggested retail price [MSRP]), discount given, extended price, shipping and handling, value added services, subtotals, taxes, miscellaneous charges and shipment total with document order number on all invoices. 2. For original cataloging charges, divide the charges amongst the branches receiving the title. 3. Include processing charges on the invoice. 4. Sales tax must be applied according to the ship to location tax rate (not the bill to location) and must be added to the subtotal (not to each individual item). 5. Separate prior fiscal year invoices from new fiscal year invoices at the end of the fiscal year. 6. Provide OCPL Order Department staff monthly a file of unpaid invoices over 30 days. 7. Provide fund reports for each drop -ship location including budgeted amount, backorder amount, invoiced amount, balance, number of items ordered, number of items invoiced, number of items Cou f 31 OCC /PQJies BRODART CAPI n! �- 18 1 Q/ 1 87 Printed Library Materials