Item 11 - Award Agreement to Athens Services to Provide Street Sweeping Services

Home Browse Search

H. Proposed Work Plan Sweeping Practices Athens will at all times use good sweeping practices as dictated by standards within the sweeping industry and will make adjustment to its equipment as necessary. Due care so as to prevent spilling, scattering, or dropping of debris during the sweeping activity, and will immediately clean up any that has occurred. Sweeping practices include, but is not limited to, the following: Sweeping speed will be adjusted to street conditions, including residential and arterial, with a maximum speed of eight (8) miles per hour. Patterned concrete medians, intersections, and crosswalks will be swept at a maximum speed of three (3) miles per hour. Athens may suggest alternate speeds if manufacturer’s recommendation and industry standards state that alternate speeds are safe and effective.   Sweepers will be operated as close to parked cars or other obstacles as safety allows. Within parking lots or other parking areas, debris caught between car stops and major crevices, Athens will blow out debris to allow sweeper to pick up or pick up by hand.   Athens employees will conduct all activities and operations within the confines of public roadways and will not enter private property for any reason without written permission from the owner. Scheduled sweeping will not be canceled for inclement weather without approval of the Public Works Executive Director or their designee. Routing and Sweeping Schedule Athens will develop street sweeping routes and propose them to the City, subject to the approval of the Public Works Executive Director. Routes and schedules will be consistent with the Street Sweeping Scheduling Maps (Exhibit III) and the sweeper will stay off of private streets. Sweeping routes will be provided to the City no later than fifteen (15) days prior to the initiation of sweeping operations or changes in operation and are subject to approval from the Public Works Executive Director. The City reserves the right to request changes in routing or hours of operation at any time. Any and all sweeper breakdowns and repairs will be reported immediately to the Public Works Executive Director or their designee. Any changes to the routes or sweeping schedule will include a version and date approved by the City to avoid confusion. The most current schedule and route will be carried in the sweeper. Implementation Plan If awarded the contract, Athens will continue operations without impact to customers. This is one of the benefits of extending the partnership between Athens Services and the City of Santa Ana. Roughly 30 days before the start of a new agreement, Athens will present to the City a plan to phase in any new sweepers, or to potentially make enhancements to the services. We will review the existing maps with Athens’ logistics team to optimize routes to minimize impacts on roads, traffic, and pedestrians. This will also include an in-depth analysis to determine how we can decrease greenhouse gases from our vehicles. Two weeks before the start of the new agreement, drivers will be trained on the route and schedule. We will coordinate all aspects of the transition with City staff and provide frequent communications and updates. Potential service enhancements, such as bike lane cleaning, hand cleaning, and porter services shall commence immediately at the start of the agreement.