Agenda Packet_2023-11-07 - Laserfiche WebLink

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Proposal for the City of Santa Ana, CA Page 13 presented. RCS will prepare a draft report consisting of the fee structures and the necessary relevant nexus text and report with recommended fees. This meeting will include discussions on policy issues, implementation strategies, and revenue collection procedures. RCS will provide the draft report for staff consideration and distribution. Task 4: Presentation of Proposed Development Impact Fee Calculation and Nexus Report to the City Council RCS will attend the City Council meeting to discuss the report methodology and present findings, provide a formal presentation, and answer questions about those findings. RCS will have the necessary supporting documentation for the meeting and will be the primary contact to answer all questions, following up with any City Council direction with the assistance of City staff. CLIENT INPUT RCS will make every effort to advise, seek input from and, in general, explain the work as it is being performed. We depend on dedicated and engaged staff participation for a project to be completed successfully. Most of the staff participation is to attend working meetings with RCS. The City should also designate a Project Coordinator for the fee study who will: 1) Identify key City staff and coordinate the kick-off meeting(s) 2) Assist in obtaining the requested information 3) Coordinate the review of draft reports, and 4) Provide project direction if needed ONSITE MEETINGS AND VIDEO CONFERENCING MEETINGS For the project kick-off and working meetings on the same day, the City may choose to have RCS onsite or conduct the meetings through a video conferencing account. All working meetings will be through our Zoom account or a video conferencing software of the City’s choice. Our experience has determined that video conferencing is more flexible in scheduling meetings, lets City staff quickly access reports and files on their computers, and allows everyone to view and discuss the same documents at the same time. RCS plans to participate in the City Council meetings onsite at the City of Santa Ana. City Council 27 – 15 11/7/2023