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(9) EXHIBIT I SCOPE OF SERVICES Contractor shall perform services as set forth below. Contractor shall be willing to work within the City's guidelines as set forth in the Special Events Policies and Procedures. There will be a total budget not to exceed forty -thousand dollars ($40,000) provided by the City, which includes cost of entertainers, performers, and all other costs and fees as well as payment to the Proposer for the services provided. No additional costs and fees shall be reimbursable. No additional funding will be provided for the event. Please price items accordingly. A. General Contractor Requirements 1. The City will work in an advisory role with Contractor on promotional advertisements and printed flyers or materials to present to the public. All materials distributed for the purpose of promoting and advertising Event must be pre -approved by the City. The cost of designing, printing, distributing must be included in Contractor's proposed lump sum fee. I. Additionally, the City will: a) Place the event on the City's Event Calendar; b) Provide social media support; c) Send out Press Releases related to Event; d) Reach out to dignitaries and discuss dignitary protocols; and e) Assist with City Agencies attending the event, including provision of a City informational booth. ii. The Contractor shall: a) Match City Style Guide for marketing design; b) Provide verbiage for Events Page blurb; c) Provide 1080x1080 image for Social Media; d) Provide draft of the Press Release; and e) Forward all social media handles, websites, etc. to the City's marketing team to assist with the marketing support. 2. The event must take place in June 2024. 3. The event may be held at a City park & City permit fees will be waived but all protocols and procedures must be followed in accordance with the City guidelines and other local, state, and federal laws and regulations. City of Santa Ana RFP No. 23-172 Page 18 of 44