SOUNDSKILZ, INC. - Laserfiche WebLink

Home Browse Search

4. Contractor may charge a nominal fee to vendors for space in order to reduce any additional costs incurred by the Proposer. All vendors must comply with City -stated guidelines to sell items on the day of the event. 5. It is the responsibility of the Contractor to ensure all entertainment, performers, and vendors carry and maintain proper insurance requirements and business licenses necessary to conduct business in the City. 6. Contractor must present their timeline by February 1, 2024. The final layout and approved plan must be presented to the City by April 1, 2024. 7. City will have staff present at the event but it is the responsibility of the Contractor to ensure there is enough staff/volunteers and supervision present to handle the amount of participants. 8. Contractor shall provide all labor, supplies and equipment necessary to perform services as specified herein. B. Event Management Services 1. Contractor shall manage and produce all phases of Event, including, but not limited to conceptualizing and designing the experiential and physical elements; managing schedules; procuring equipment, vendors, and services; providing technical and logistical support; training personnel; and managing and executing the on -site event build and tear - down. 2. Contractor shall be responsible for the overall planning and execution of the event, including the following: i. Assigning a Project Manager to this contract to act as lead and primary point of contact for the City. ii. Managing and adhering to schedule and budget. iii. Providing creative direction and recommendations to the City regarding event design and layout, theme development, marketing, and public relations. iv. Preparing reports and support documentation such as conceptual drawings, vendor/subcontractor list(s), expenditure/revenue reports, quotes, invoices, and cost estimates. v. Attending meetings as needed or upon request by the City, such as a pre -event planning meeting that will be scheduled to define City Special Events Processes, parameters and requirements. City of Santa Ana RFP No. 23-172 Page 19 of 44