Agenda Packet_2024-05-07 - Laserfiche WebLink

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City of Santa Ana RFP No. 24‐009 Page 43 of 63 such as Microsoft Teams, which allow for two‐way screen sharing and video. We’ve found this helps minimize disruptions in our clients’ environments while continuing to effectively communicate with each other. Extent of support required from City staff We request that the City provide access to all records required for the audits and other requirements of the contract. In addition, we request that you assign a “project coordinator” through whom we will communicate and coordinate activities. We do not foresee needing the City’s staff other than during normal business hours. To assist in this process, we will provide a detailed Prepared by Client list early in the engagement. We will ask that your accounting staff provide us with standard schedules, as well as additional requested supporting items. We anticipate that your accounting personnel will assist us in retrieving the documents stored electronically for certain invoices, vouchers, cancelled checks, and other documents and records. We are extremely flexible as to the format in which we receive this information and will determine through the use of the latest technology that your personnel will not be asked to perform any unnecessary or extensively disruptive tasks. We will depend on your staff to provide us with as much information as possible, in an effort to limit everyone’s time on the engagement and, ultimately, to save your organization money. Preliminary Schedule Audit Segment Staff Level Responsible Completed By Phase 1 Entrance conference Principal/Director/ Manager May 31 Preliminary risk assessment and initial audit plan Principal/Director/ Manager June 30 SEFA review & major program determination Manager/Senior December 15 Phase 2 and 3 (Interim Fieldwork – commences late May or early June) Understanding of the City’s internal controls Manager/Senior June 30 Perform walkthroughs and internal control testing Senior/Staff June 30 Evaluate information system controls Manager/Senior June 30 Final risk assessment and comprehensive audit plan Principal/Director/ Manager June 30 City Council 21 – 103 5/7/2024