Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan Chapter 4 — Emergency Operations Center (EOC) Functionalit 4.1 Emergency Operations Center Purpose and Organization 4.1.1 EOC Purpose and Functions The Emergency Operations Center (EOC) is the facility where representatives of all City departments and key external agencies join together to coordinate and manage the City's response to a large-scale emergency or disaster event. The EOC provides a central location of authority and information and allows for face-to- face coordination among personnel who must make emergency decisions or facilitate emergency actions. This enables a rapid and coordinated response by the Director of Emergency Services/EOC Director, emergency management staff, and all departments and organizations with emergency responsibilities. The EOC provides information management, resource management, interagency coordination and executive decision -making through: • Gathering, verifying and analyzing information on the incident; • Preparing status reports and situation updates of incident information; • Sharing information among all City departments and external agencies; • Disseminating emergency information or warnings to the public; • Setting priorities and establishing objectives for managing the incident; • Coordinating operations of City departments and providing support to field responders; • Acquiring and allocating needed resources; • Resolving conflicts among competing needs or priorities; and • Maintaining cost accounting, cost recovery and other incident documentation. 4.1.2 EOC Organization The emergency response of the City of Santa Ana is an extension and expansion of day-to-day operations of City departments and staff. Emergency operations rely on the normal authority and responsibilities of City departments, plus emergency powers that may be invoked by executive authority under Emergency Proclamations. This section describes the organizational roles and responsibilities in the City of Santa Ana EOC and identification of the organizations and individuals responsible for staffing each position. In compliance with ICS, SEMS and NIMS, the EOC is structured around the five essential emergency functions necessary to fulfill the emergency management and coordination role of local government: Management, Operations, Planning, Logistics and Finance & Administration. The organizational structure described in this section presents the City's ultimate capability and full staffing of all potential EOC positions. The ICS system is intended to be flexible, modular, and scalable; the specific needs of the incident will define the level of activation and which EOC positions need to be staffed. If the organization is not fully expanded, supervisory positions are responsible for performing the functions of any un-staffed Units, Groups, Branches, or Sections that they oversee. For example, the Finance & Administration Section Chief may determine it is unnecessary to staff the Timekeeping Unit, and instead assume the responsibility for ensuring any functions of that Unit that may arise are performed. 4.1.2.1 EOC Organization Chart and Department Responsibilities The figures below provide the EOC Organization Chart for a full activation of all EOC positions and the City departments or agencies responsible for each. Titles in bold at the top of each box indicate the EOC/ICS position title; titles in italics below indicate the titles of City or agency staff assigned to fill the 141