Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part 1 Basic Plan from response to supporting long-term recovery of the community. The DES/EOC Director has authority to determine when it is appropriate to deactivate the EOC or down -staff to a lower activation level. Deactivation typically occurs when on -scene response activities have ceased, when it is determined that on - scene personnel have the incident fully contained and there is limited or no possibility of escalation, when the incident has become small and specific enough that a single Department can manage the incident, or when a long-term recovery organization assumes responsibility for the event. Once the decision has been made to deactivate the EOC, reducing EOC activities will occur in a phased process. Depending on the magnitude of the incident and the associated response, this phased process may be implemented over days, hours or even minutes, as determined by the DES/EOC Director. The phases are as follows: Operations Section - The Operations Section will typically be the first to deactivate as on -scene operations end. The Operations Section Chief and Branch Directors will develop a Demobilization Plan with the Action Planning Unit in the Planning & Intelligence Section, identifying Operations Section Units and staff that can be released as operations cease. Logistics Section - The Logistics Section will support the Operations Section's deactivation. It will begin closing down facilities and reclaiming or disposing of resources that were used to support emergency workers. It will also assist in accounting for resources, determining their status, returning or disposing of response resources, and reporting status, costs, and losses to the Finance/Administration Section. Planning & Intelligence Section - Following deactivation of the Operations and Logistics Sections, the Planning Section will deactivate. The Planning Section remains active while the Operations and Logistics Sections deactivate in case complications with field demobilization or resource management arise that might need to be addressed strategically. In addition, the Planning Section, Action Planning Unit assists in developing the demobilization plan for the Operations and Logistics Sections. Should questions arise or revised strategies be needed, the Planning Section will be available during this critical time. Finance/Administration Section - The Finance & Administration Section is the next to last element to cease operations because it is responsible for identifying all associated costs (including demobilization costs), and leading cost recovery efforts. It may sometimes take considerable time to ensure all appropriate documentation is gathered from the other sections and to validate costs. Furthermore, complete cost accounting for the operation cannot be determined until all other sections have fully deactivated. Management Section - The DES/EOC Director is accountable for all emergency management activities occurring in the EOC from start to finish. Therefore, the Management Section is last to deactivate. The DES/EOC Director will typically receive a debriefing from Section Chiefs as they cease operations. Once the last Section Chief has provided his/her debrief and the DES/EOC Director is confident that operations are terminated and all resources are accounted for, deactivation is complete. At any time throughout the deactivation process, the DES/EOC Director may dismiss elements of the Management Section. All EOC Staff -As staff are released from the EOC, they will perform the following Demobilization activities: • Close out activity logs. Complete all assigned forms, reports and documentation. • Submit all forms and logs to the Planning Section, Documentation Unit, prior to departure. • Notify their City Departments, DOCs or other agencies of the deactivation. • Ensure any open actions not yet completed will be handled after deactivation. • Be prepared to provide input to the after -action report. 149