Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan Following an EOC activation, the Emergency Operations Coordinator will be responsible for restoring the EOC to a state of readiness. This may include: • Cleaning services for the EOC facility. • Servicing equipment and/or coordinating repairs. • Restocking EOC supplies. • Reorganizing and rearranging furniture or other resources. 4.4 Emergency Operations Center Initial Activities and Action Planning 4.4.1 Initial Activities Certain initial activities should occur upon activating the EOC for any hazard or event (more specific activation instructions and contact details are maintained in the EOC Activation Manual): • EOC staffing and operational status: o Ensure the EOC is fully staffed in accordance with the activation level and activated EOC sections; locate and summon alternate or successor staff for any positions for whom the primary is unavailable. Draft an EOC Organization Chart with names and contact information of staff. o Ensure the EOC is physically operational and supplied; identify and remedy any deficiencies in supplies, equipment or systems. • Notifications and communications: o Notify appropriate City officials, departments and partner agencies when the EOC is operational. o Establish communication with any of the following activated in the City (see Section 4.6): ■ Incident Command Posts (ICPs) or Mobile Command Posts ■ City Department Operations Centers (DOCs) or OCFA Division 6 Area Command ■ Other facilities activated, such as shelters or staging areas • Establish a baseline of situational awareness by: o Assess City staff and facilities for injuries, damages or impacts to City operations. o Consult City Departments with dispatch operations (Police, Fire, Public Works, Planning & Building) for the volume and nature of calls for service received and the adequacy of resources. o Consult Operational Area status reports and WebEOC for impacts to other jurisdictions. • Determine the need for any warnings, notifications or instructions to the public, and on what timing. • Initiate an EOC planning process: o Consult Part III of this EOP for a Hazard -Specific Pre -Plan (if applicable). o Initiate the EOC Action Planning Process (Section 4.4.2 below) 4.4.2 EOC Action Planning Action planning is an important management tool that provides responding personnel with knowledge of the objectives to be achieved and the steps required for achievement. Action plans provide direction to responders and provide a basis for measuring achievement of objectives and overall system performance. Action planning involves two essential elements: • A process for identifying priorities and objectives for emergency efforts. • Determining specific tasks, assignments and resources required to meet the objectives. Action plans are developed for a specified operational period, which may range from a few hours at the start of an event or an event of short duration, to multiple days as an event stabilizes and response transitions to recovery. Operational periods frequently correspond to shift changes, but are not required to. The typical operational period is 12 hours, but specifically may be determined by: 150