Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan 4.7.2 EOC Documentation Activity Logs — Every person assigned to an EOC position will maintain a position Activity Log. The Activity Log is a written (paper or electronic) record to document all conversations, actions, requests, decisions, or assignments or directions given or received. Activity Logs include the date, time and identification of all parties to the action or communication. Activity Logs provide critical and invaluable documentation for: • Future shifts/relief staff, who may need to continue, finish or follow up on previous actions taken. • Justification for response costs or expenses that may be eligible for state or federal reimbursement. • Preparation of After Action Reports to identify needs/gaps and improve plans for future incidents. • Defense against liability or claims of inadequate or insufficient response to the emergency. Position Folders — Each EOC position will maintain a file folder for each shift or operational period, as a place to maintain Activity Logs and copies of all documents or written communications. The file folders will be maintained at the EOC position throughout the duration of the EOC activation for reference. Upon deactivation, folders will be collected by the Documentation Unit for preservation. 157