Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan 5.3 Recovery System Organizational Structure The Recovery Annex to this EOP provides an organizational framework to transition the response function into the recovery function, managed within a Recovery Organization. The Recovery Annex details the organization of the City's recovery system, which is similar to the ICS structure utilized during response operations but with the differences necessary for recovery duties. Departments with a heavy presence in emergency response take on secondary support roles during recovery. Departments and organizations with recovery -focused duties (including planning, building, zoning, infrastructure and facilities restorations, and economic development) take on a heightened level of responsibility in the recovery phase. The Recovery Annex to the Orange County Operational Area EOP is also highly relevant to the recovery process, as many recovery functions (e.g. public health and medical care, social services, regional coordination) will be managed at the County and Operational Area level. Recovery Governance and Command - City leadership will be responsible for organizing, coordinating, and advancing recovery of the City. The DES -Recovery will oversee the Recovery Organization on a day- to-day basis. This DES -Recovery may be the City Manager, an Executive Director from a City Department most heavily impacted by the disaster, or may be an Executive Manager brought on for the recovery effort, and this may require a full-time focus or appointment. Various City staff may be detailed to the Recovery Organization on a full or part time basis depending on the situation. Recovery Organization staff may need to be relieved of their permanent job duties for the duration of their recovery role. During recovery, City personnel may be assigned positions in a Recovery Organization, or they may be given mission assignments by the Recovery Organization. All City departments may be responsible for carrying out some aspect of recovery and assisting in preparing the City's Recovery Plan. Departments may be expected to defer some normal day-to-day operations in order to carry out functions during recovery or to provide recovery assistance to other departments or agencies. The City will also use a wide array of established relationships, both within and outside of government, at the county, regional, state and federal level. Some departments and agencies may be designated to coordinate or assist in coordinating recovery functions between the City and outside agencies. In the event that a request impedes the ability of the department or agency to fulfill its normal primary and non -deferrable mission, the DES -Recovery has the authority to make a final decision to divert a department's resources from its normal primary and non -deferrable mission to recovery support activities. The cost of Recovery staff and tasks will be borne by their home agencies; some costs may be eligible for reimbursement under State or Federal programs or other funding mechanisms provided by the City. 5.3.1 Recovery System Organizational Chart The Recovery Organization is structured on the principles of SEMS, NIMS and ICS, including: • It will be scalable and flexible to adapt to the size and scope of the disaster recovery effort; • Only positions that are needed will be activated; • Each activated position will be filled by whoever has the right skills and experience for that event; • Responsibilities of any positions that are not activated will revert up the chain of command to that position's supervisor; • The staffing, scale, and structure of the temporary Recovery Organization may expand, change, or contract over time, as indicated by the situation; • Supervisors will maintain a manageable span of control over subordinates and subordinates will have one supervisor to report to. 162