Item 26 - Adoption of the City of Santa Ana Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan 5.7 Recovery Documentation The California Disaster Assistance Act (CDAA) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) may provide, respectively, State and Federal reimbursement to the City of a large portion of the City's costs in responding to the disaster and reimbursement of losses or damages to City properties and facilities incurred in the disaster. Categories for reimbursement include: A: Debris removal; B: Emergency response and protective measures; C: Damage to roads and bridges; D: Damage to water control facilities; E: Damage to buildings and equipment; F: Damage to utilities systems; G: Damage to parks, recreational and other facilities. To receive these reimbursements, detailed documentation must be maintained of all damages to City properties and of all costs in responding to the emergency, including but not limited to staff time, City supplies and equipment utilized, supplies and equipment rented or purchased, contractors hired, or any other expenses incurred. The City's Finance and Management Services Department has primary responsibility for developing procedures to document and track City losses and costs, and each Department is responsible for implementing cost tracking for its own costs. Additionally, detailed documentation of damage assessments of private property damaged in the disaster forms the primary basis of eligibility for federal assistance programs and other disaster relief to residents and private properties. The City's Planning and Building Agency has primary responsibility for developing procedures to document and track private property damages and losses. 5.8 After Action Reports Section 2450(a) of California Standardized Emergency Management System Regulations requires that, for any emergency for which the City has proclaimed a Local Emergency and the Governor has also proclaimed a State of Emergency, the City is required to complete an After Action Report (AAR) and submit it to the California Office of Emergency Services within 90 days of the close of the emergency incident period. hi some cases, the County of Orange may proclaim a Local Emergency on behalf of the Orange County Operational Area as a whole, with no proclamation by the City. For this, the City does not complete its own AAR, but if the City participated in the response to the emergency directly or through mutual aid, the City shall provide input and collaboration toward the Operational Area AAR. An After Action Report shall address six factors related to the emergency response: • Review of response actions taken, to memorialize the response for future reference, to identify lessons learned, to discover actions to improve future responses, and to identify any gaps in resources or capabilities; • Review of SEMS application to the response, to ensure its proper application; • Suggested modifications to SEMS practices or procedures to be forwarded to Cal OES; • Evaluation of plans and procedures executed during the response, to identify needed changes; • Identification of any training needs; and • Documentation of recovery activities taken to date. A Local Government AAR Template is available on the Cal OES, Recovery Division website, along with an address for submission of completed AARs. 168