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SECTION XVII <br /> REPORTS AND SCHEDULES <br /> A. General Specifications <br /> Contractor shall submit reports and schedules as requested and as outlined below and in Appendix A <br /> and Appendix B. Failure to submit reports and schedules in a timely manner may result in a delay of <br /> monthly payments or a deduction. All reports and schedules shall be either provided by, or in a format <br /> approved by the City. <br /> B. Reports <br /> 1. The following are required reports and frequency of delivery by email and followed up by phone <br /> call to CR: <br /> a. Personnel staffing by area, total employees, total hours— as submitted to DIR <br /> b. Pesticide application reports—daily, including NOI <br /> c. Pesticide Use Reports— monthly <br /> d. Incident and Accident Reports— immediately <br /> e. Hazard Reports— immediately <br /> f. Refuse—shall be kept on file by Contractor and correlated with an invoice <br /> g. Fertilizer application (if applicable) —daily, by site, amount, date, material <br /> h. Water truck (if applicable)—gallons per week <br /> i. Irrigation system malfunction (central control) or shut down — monthly <br /> j. Vandalism —weekly, by site <br /> k. Homeless encampments—weekly <br /> I. Sports field renovation schedule—will be provided by CR. <br /> m.Lake problems or challenges— immediately <br /> n. Damage to appurtenances — immediately <br /> o. Plant replacement, by area— immediately <br /> p. Emergency call out log — monthly <br /> q. Consumable goods log — monthly <br /> r. Irrigation audits— monthly <br /> s. Hardscape cleaning —monthly <br /> t. Pest control advisor recommendations — as required by California Code <br /> of Regulation <br /> u. Safety inspection log for Contractor's yard, equipment, performance - monthly <br /> v. Additional Extra Work—weekly, as requested <br /> w. Vacant lots log contract completion —quarterly <br /> x. Tot lot rototilling — monthly <br /> y. DG pathways repair/maintenance—monthly <br /> z. Bike trails/Asphalt Cement walkways —monthly <br /> RFP 23-151 Landscape Maintenance Services Page 61 of 135 <br />