Laserfiche WebLink
Council Chambers Restroom and Translation Booth Remodel <br /> July 16, 2024 <br /> Page 2 <br /> DISCUSSION <br /> The Public Works Agency (PWA) maintains most City facilities, including the Council <br /> Chambers Restrooms and Translator Room. Over the last few years, the Council <br /> Chambers has undergone renovations including new paint, flooring, and seating. In <br /> efforts to continue providing the public, City Council, and staff with a safe and <br /> accessible meeting space, the City Manager's Office and Risk Management plan to <br /> continue with renovations by modifying the public restrooms to be Americans with <br /> Disabilities Act (ADA) compliant and creating a new translation room. The restrooms will <br /> be renovated from a male and female restroom to two public single use all gender <br /> bathrooms and one ADA all gender restroom. Additionally, there will be one new all <br /> gender restroom available only for council members as an enhanced safety measure <br /> (Exhibit 1). The new translation (interpreter) room will allow for higher quality <br /> translations with a sound controlled space to allow for a larger variety of languages to <br /> be translated. This will increase accessibility for more Santa Ana residents to participate <br /> in council meetings while also increasing the professionalism of the meetings through <br /> greater varieties of translations and higher quality sound control. <br /> Public Outreach and Contractor Participation <br /> To provide an opportunity for local vendors to submit bids, staff specifically reached out <br /> to Santa Ana vendors to encourage their participation in bids. A total of three bids were <br /> received. Bids were not received from any Santa Ana contractors. The project was <br /> advertised in PlanetBids from April 19 through May 10, 2024. <br /> Bid Results Summary <br /> Rank Bidder's Name Location Base Bid <br /> 1 Loengreen, Inc La Canada, CA $821 ,440 <br /> 2 CALTEC Corp. Westminster, CA $1 ,050,000 <br /> 3 MLC Constructors Inc Corona, CA $1 ,185,670 <br /> A total of three bids were received and all were deemed responsive. Loengreen, Inc. <br /> submitted the lowest responsive base bid in the amount of $821,440 (Exhibit 2). As <br /> specified in the bid documents, the lowest bid shall be determined on the basis of the <br /> Base Bid. Based on the bid analysis and a contractor's reference check, staff <br /> recommends awarding the construction contract to Loengreen, Inc. for the base bid of <br /> $821 ,440 (Exhibit 3). <br /> Project Delivery <br /> To deliver a complete project, in addition to the construction contract, the estimated total <br /> project delivery cost includes construction administration, inspection, and testing, along <br /> with an allowance for contingencies to account for unexpected or unforeseen <br /> conditions. Construction administration and inspection includes construction <br /> management and implementation of the labor requirements. As indicated in the Cost <br /> Analysis (Exhibit 4) and as summarized in the table below, the estimated total <br /> construction delivery cost of the project is $1 ,108,944 (Exhibit 5). <br /> City Council 14 — 2 7/16/2024 <br />