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City Attorney Office <br /> www.santa-ana.org/city-attorneys-office <br /> Item # 22 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> July 16, 2024 <br /> TOPIC: Access and Support Services for iManage Data Management Systems <br /> AGENDA TITLE <br /> Agreement with Blue Technologies Smart Solutions for Access and Support Services <br /> for iManage Data Management Systems <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute a three-year agreement with Blue Technologies <br /> Smart Solutions ("BlueTech") for continued access and support services for the <br /> iManage Data Management Systems ("iManage") for the period of August 1, 2024 <br /> through July 31 , 2027 in the amount of $128,529, which includes the annual billing <br /> amount of $36,843 for the iManage System and a contingency amount of $18,000 to <br /> pay for additional support/maintenance and training services as directed by the City <br /> (Agreement No. A-2024-XXX). <br /> GOVERNMENT CODE U4308 APPLIES: Yes <br /> DISCUSSION <br /> In 2018, the City's Attorney's Office ("CAO") entered into an agreement with BlueTech <br /> to install and implement an iManage Data Management Systems customized for the <br /> CAO reflecting the vast scope of legal services provided by the office. Since that <br /> implementation went into effect, the on-going impact and efficiency provided by the <br /> iManage system cannot be overstated and City authorized renewal of the service in <br /> 2021 . <br /> Work product with iManage seamlessly integrates with all Microsoft products, creating a <br /> quick and reliable method for creation of CAO work product and access to files for all <br /> CAO staff. iManage also provides access from court, off-site depositions, and other <br /> locations. <br /> For this renewal, CAO staff contacted similar and highly rated data management <br /> vendors for demonstrations and costs as to their services. Demonstrations provided <br /> new insight for specific calendaring and litigation tools with potential benefit to CAO. <br /> However, the iManage system, with its broad data management tools, mobile and <br /> City Council 22 — 1 7/16/2024 <br />