Agenda Packet_2024-07-16 (Revised)

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DocuSign Envelope ID:9822D5D4-600B-4A67-B07F-02E780760E1B association that operates, under a common service mark, a system which permits participants to authorize,route, and settle Transactions among themselves, including, for example, networks operated by VISA USA and Mastercard, Inc., NYCE Corporation,American Express,and Discover. b. Client hereby grants Consultant the full right,power and authority to request,receive and review any Data or records reflected in a Transaction report. Client represents and warrants that it has the full right and authority to grant these rights. SECTION IL' FEES &CHARGES 1. FEES FOR SERVICES 1.1 Fees for performing the services outlined above shall be $950.00 per year for each filing property. The City in its sole discretion may opt out of individual tasks listed above;however, HdL will be entitled to full compensation of the fee presented here.Adjustment to the fee must be done in writing and agreed upon between the City and HdL. 1.2 Fees for performing discovery Services shall be a contingency Fee of 35% of the revenues received as a result of the Services. 1.3 Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by the City 1.4 Fees may be increased once every fiscal year(as defined by the City,the period running from July 1st through June 30th the following year)with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI- U),West Region,as reported by the U.S.Bureau of Labor Statistics(the"CPI Change").Each annual increase in the fees will be equal to the greater of two percent (2%) or the actual CPI Change,but in no event may exceed an increase of five percent(5%). 1.5 Fees will be invoiced monthly to City for services performed during the prior month.Fees will be netted out of City's monthly revenue disbursement to the extent that HdL has commercially reasonable means to do so.Payment by City for any outstanding balance shall be made within forty-five (45)days following receipt of proper invoice evidencing work performed,subject to City accounting procedures. 2. PAYMENT PROCESSING 2.1 Consultant will configure payment processing services to utilize either a taxpayer funded model (convenience fee) or Client funded model, as directed by Client. Client may switch between these models upon written request to Consultant. Fees for each of these payment processing models are detailed here. 2.2 Taxpayer funded model —Client authorizes Consultant to collect each convenience fee from the taxpayer at time of payment. a. Credit and debit card processing—2.9%of transaction amount,minimum of$2.00 b. ACWcCheck processing- $2.50 per transaction 2.3 Client funded a. Credit and debit card processing—2.9%of transaction amount b. ACWcChcck processing- $0.75 per transaction 2.4 Returned payments/NSF fee — Each occurrence of a card chargeback, returned payment or insufficient funds will incur a fee of$25.00,to be applied to the taxpayers account. City Council 23 —28 7/16/2024