SDI PRESENCE, LLC (2) - Laserfiche WebLink

Home Browse Search

'NSW `Conduct Initial Screening �Of.Pr sets , z ii�„.x�i' TASK DESCRIPTION: SDI will conduct a screening evaluation of all proposals to determine which vendors and proposals meet the mandatory RFP requirements and minimum qualifications. SDI will present the results of our screening evaluation to the City.The City can use this information as a guide to determine which proposals require a detailed review. COMPLETE 'Task 4.4 Assist;with Review and Scoring of Proposals TASK DESCRIPTION:The evaluation team will review and rate the proposals per the evaluation criteria. In addition,SDI will review proposals to identify issues,concerns,questions,or clarifications that should be addressed, and will provide this information to the evaluation team and be available to the evaluators for consultation.SDI will assist the City in arriving at a preliminary evaluation scoring matrix that Identifies a short list of preferred vendors. DELIVERABLE: Evaluation Scoring Matrix Summary COMPLETE ,Task 4.5-Prepare for Proof of Capabilities(POC) TASK DESCRIPTION: Conducting proof-of-capabilities (POC) sessions with short-listed vendors is a key component of the selection process. This provides the vendors with the opportunity to fully demonstrate their solutions using City provided demonstration scenarios and scripts. As part of this task,SDI will develop the POC meeting agenda, scenarios, and scripts for the City to review. In addition, SDI can facilitate interaction between the City and the vendors to help ensure the vendor is adequately prepared to complete the POC. The POC provides valuable input into contract negotiations and helps clarify risk areas for special consideration. COMPLETE DELIVERABLE: POC Session Agenda and Scripts Task 4.6—Facilitate POC Sessions TASK DESCRIPTION:SDI will facilitate the POC sessions to keep vendors on schedule and ensure all POC scripts are completed.At the conclusion of each vendor POC session,SDI will facilitate a debrief meeting with the evaluators to capture feedback and update the evaluation scoring matrix accordingly. This information will be used in the Vendor Selection Report(Task 4.8). Ls' �� W3e �'{ cnGwia «s � a .; f� h`k �, aTask4.7S"s;ts�with blie ��ie�CP s <. TASK DESCRIPTION: SDI will assist the City in planning for and completing reference checks and site visits (if desired by City). While SDI is available to conduct the reference checks, it has been our experience that these are best performed by City staff because of the information exchange and opportunity to further network. 4a�kT (#dd {fie , a a,�a•;•, s a �. �x v1 )^"t t, 4 #-.ts cy;d!,: , ��P��1ar,V,kS'"'r"Iri��1��prtPe � ct ,&� l 1��tY � sl .�a x k dl i Y. s a .0 , 1 't x, +us ..l.t_ r ' �3`....�.•`i�l �� ,>:�'P n, TASK DESCRIPTION:Using all the information and work products created to date,SDI will draft a Vendor Selection Report that outlines the process followed and the results of the evaluation, SDI will provide the City the opportunity to review a draft report and provide feedback. SDI will then publish a final Vendor Selection Report, which can be utilized as part of the City's written recommendation for City Council presentation. DELIVERABLE:Vendor Selection Report