Item 10 - Agreements with Accent on Languages, Inc., Mente, Inc. dba Cesar Vargas and Assoc.

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For interpretation services, Consultant understands that interpreters are required to be present for the duration of meetings or events, or until dismissed by the event organizer, requestor or their designee. Notwithstanding the request by the City to provide a sufficient and adequate number of temporary support services that are available on an on -call, as needed basis, including evening and weekends, at times, locations, and dates within 24 hours of request, in order to ensure the above, Consultant requests that the City provide Consultant as much advance notice as is possible and practical regarding any and all upcoming requests. In consideration of the on and on -call availability that the City requests above, and inasmuch as most professionals in the field have at least a 24-hour cancellation notice requirement, failure to provide a cancellation notice to Consultant within 36 hours will incur the minimum charge. Consultant will work closely with the City Clerk and Department Heads to ensure the review and satisfaction of all written requirements related to record keeping. COST PROPOSAL FEESCHEDULE Consultant shall provide accurate services on an as -needed basis under the following Fee Schedule, also submitted in the City -prescribed format as ATTACHMENT A-2: a. Translation Services For written translations, the rate is $0.20 (twenty cents) per word translated into each Target Language requested, with a minimum billing of $50 (fifty dollars). Upon City's request of a Rush Translation, a 50% (fifty percent) surcharge shall apply to the written translation rate above when requesting a shorter than usual translation turnaround time, or with projects that require a substantial part of the work to be completed on Saturday, Sunday or other holidays, or when other projects must be pushed back to accommodate the City's request. Consultant shall notify the City beforehand if and when a Rush Fee would apply, and the City has the ultimate decision as to whether to authorize the Rush turnaround time, or reschedule the requested delivery timeline. b. Interpretation Services The Spoken Interpretation hourly rate is $150 (one hundred fifty dollars), with a two-hour minimum, which includes up to 30 (thirty) minutes of preparation, familiarization and review time. In order to ensure interpretation accuracy, when a meeting is expected to last more than 90 minutes, and/or when the meeting is expected to include an extensive combination of Simultaneous and Consecutive Interpretation Services, Professional Standards require a second Interpreter. In the rare event that a meeting originally scheduled for less than 90 minutes ends up going beyond 2 hours, due to the mental exhaustion caused by single-handedly interpreting for a long period of time and the recovery time needed for the Interpreter, a 2-Interpreter rate shall apply. 5of7