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Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />December 17, 2024 <br />TOPIC: Offset Printing Services <br />AGENDA TITLE <br />Agreement with Mekong Printing Inc. dba MK Printing for Offset Printing Services <br />(Specification No. 24-082A) (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Mekong Printing Inc. dba MK <br />Printing to provide offset printing services for a term beginning November 20, 2024 and <br />expiring November 19, 2027, with provision for one, 2-year extension, in an amount not <br />to exceed $500,000(Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Finance and Management Services Agency's Central Services Division supports all <br />City departments with the duplication and printing of City stationery, forms, flyers, and <br />various other print requests. Print requests of less than 5,000 copies are produced in- <br />house and larger volume requests are produced through third -party vendors. Utilizing <br />third -party vendors is a cost-effective method of producing high volume requests given <br />the vendors' large-scale equipment. The contract for offset printing services is designed <br />to provide quality products in a timely manner and at significant savings based on <br />quantity pricing. <br />Request for Proposals (RFP) No. 24-082A was issued on July 18, 2024 on the City's <br />online bid management and publication system. A summary of vendor participation and <br />results is as follows: <br />CIiE:1•RaITS reTa ITOM I WoI <br />4 Santa Ana vendors notified <br />25 Vendors downloaded the RFP packet <br />3 Proposals received <br />1 Proposal received from Santa Ana vendors <br />