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Offset Printing Services <br />December 17, 2024 <br />Page 2 <br />Proposals were solicited, opened on August 15, 2024, and evaluated. Three proposals <br />were submitted by the RFP deadline and all were determined to be responsive to the <br />specifications and met the City's requirements. An evaluation committee reviewed and <br />rated the proposals according to the criteria listed in the RFP. <br />Based on the criteria outlined in the RFP, the following summarizes the responding <br />firms and their rankings: <br />Firm <br />Mekong Printing, Inc. <br />Ultimate Printsource, Inc. <br />Location Rank <br />Santa Ana, CA 1 <br />Claremont, CA 2 <br />Alliance Printing Solutions, Inc. Santa Fe Springs, CA 3 <br />Staff recommends awarding an agreement to the highest -ranked firm, Mekong Printing <br />Inc. dba MK Printing (Exhibit 1). MK Printing offered the lowest prices, are a local Santa <br />Ana vendor, and offer in-house services and optional rush order deliveries. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management <br />and publication system, which directly notified four Santa Ana vendors. Additionally, <br />Purchasing staff performed supplemental outreach by personally contacting <br />recommended local vendors by email to notify them of the bidding opportunity. One <br />vendor downloaded the RFP and submitted a bid for consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are available in various departmental Miscellaneous Operating Expenses <br />account (no. 63001) as follows: <br />Fiscal Year <br />Amount <br />November 2024 — June 2025 <br />$58,333 <br />FY 25-26 <br />$100,000 <br />FY 26-27 (July 2026 — November 2026 <br />$41,667 <br />Extension Period <br />FY 26-27 November 2026 — June 2027 <br />$58,333 <br />FY 27-28 <br />$100,000 <br />FY 28-29 <br />$100,000 <br />July 2029 — November 2029 <br />$41,667 <br />