Item 15 - Approve Agreements for Agreements for On-Call Engineering Services

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TAIT & Associates, Inc. On -Call Water Resources Engineering Services d. Understanding of Need Approach Public works engineering contracts require careful planning, effective communication, and rp ecise execution. For each project assigned to TAIT, we will employ our proven 5 step project management protocol(Understand-->Assign-->P1an4Execute4QA/QC) in order to ensure a successful project: UNDERSTAND: Upon receipt of an RFP from the City, TAIT will conduct a cursory project review and will research existing conditions in order to ensure we have a full understanding of the scope. We will meet with the City to discuss the project in an effort to understand the City's needs, and will coordinate with and obtain design requirements from all stakeholders or jurisdictions that will be affected by the project. All records obtained during the proposal will be compiled for future reference and benefit during the design phase. ASSIGN: TAIT's engineering division has expertise in public works water, sewer, roadway, storm drain, hydrology/hydraulics, pre/post construction water quality control, surveying, and minor structural engineering and analysis. Based on the scope of the project, TAIT's project manager will assign a lead project engineer to each contract whose background best matches the needs of the project. Key sub - consultants such as geotechnical, traffic, landscaping, environmental, and MEP team members will then be assigned to the project at this phase based on the needs of the project. PLAN: We will prepare and submit a clear and concise scope of work, project schedule, and fee proposal that includes all necessary tasks to successfully complete the contract. Key considerations in the planning phase will include the funding source (local/state/federal) and associated permitting/documentation requirements, stakeholder requirements/needs, level of design detail desired by the City (plan/plan & profile), storm water quality requirements, coordination and meeting needs, and the overall scheduling needs. EXECUTE: Upon issuance of the notice to proceed, TAIT will actively and effectively execute the scope of work for the contract. Our assigned project manager will stay in constant contact with the City and will remain available and responsive to the City's needs through the life of the project. A C: The final component to each of our projects is the implementation of our Quality Assurance/Quality Control (QA/QC) program. Our QA/QC Program focuses on the following four primary objectives: • Ensure that a quality design has been provided to the City, by following established in-house design checklists that meets our own requirements as well as the agency's, • Verify that different disciplines and agencies have been coordinated with in the development of the design plans, • Verify that the proposed improvements are able to be constructed, and • Verify that a cost effective analysis approach was followed to achieve the City's specific project goals and objectives. TAIT utilizes a Total Quality Management approach. TAIT's philosophy is that quality control begins at day one and does not end until the project is constructed. +` TAITn41FX6E Page 15 1