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Item 26 - Agreement with Allied Network Solutions, Inc. for Adobe Software and Subscription
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Item 26 - Agreement with Allied Network Solutions, Inc. for Adobe Software and Subscription
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1/27/2025 5:03:20 PM
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1/21/2025 2:16:24 PM
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City Clerk
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Agenda Packet
Agency
Information Technology
Item #
26
Date
1/21/2025
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sricnw- <br />SERVICENow EXPRESS SUBSCRIPTION SERVICE GU DE <br />SUBSCRIPTION SERVICE GUIDE <br />Capitalized terms not defined herein shall have the meaning set forth in the Express General Terms and Conditions or <br />Subscription Service Agreement. <br />CUSTOMER OPERATION OF SUBSCRIPTION SERVICE <br />1.1. PASSWORDS AND USER NAMES. Customer shall: (a) protect the names and passwords of users of the <br />Subscription Service and prevent and notify ServiceNow of unauthorized use of the Subscription Service; (b) appoint up to five <br />(5) designated support contacts for purposes of contacting ServiceNow support regarding questions and/or technical issues <br />("Authorized Customer Support Contacts') and ensure that the Authorized Customer Support Contacts' information is <br />current in the ServiceNow support portal; (c) be responsible for the lawfulness of, and results obtained from, all CustomerData <br />submitted by users to the Subscription Service and each user's acts and omissions; and (d) use the Subscription Service only <br />in accordance with the Documentation. <br />1.2. ACCESS CONTROL. ServiceNow provides the technical architecture that permits Customer to use and <br />process Customer Data in the Subscription Service. This architecture includes an access control list engine. Customer shall <br />be responsible for using the access control list engine for protecting all Personal Data. Customer shall ensure that access to <br />and use of Subscription Service is restricted to only users authorized by Customer. Customer shall be responsible for <br />ensuring all such users maintain the security of any passwords, usernames and other forms of authentication to the <br />Subscription Service. A username and password must be uniquely assigned to a specific person and may not be shared by <br />multiple persons at any one time or transferred. "Personal Data" means information identifying a natural person; an <br />identifiable natural person is someone who can be identified, directly or indirectly, in particular by reference to an identification <br />number or to one or more factors specific to his or her physical, physiological, mental, financial, cultural or social identity. <br />2. SECURITY PROGRAM; EXCEPTIONS <br />ServiceNow shall maintain a security program ("Security Program") that includes industry standard practices designed to <br />protect Customer Data from unauthorized access, use, disclosure, alteration, distribution and destruction. Notwithstanding <br />anything to the contrary in this Agreement, the Security Program apply only to those systems, networks, network devices, <br />facilities and components over which ServiceNow exercises control. The Security Program does not apply to: (i) information <br />shared with ServiceNow that is not Customer Data; (ii) Customer Data in transit over the Internet, Customer's virtual private <br />network (VPN), or another third party network; (iii) any Customer Data processed by Customer or its users in violation of this <br />Agreement; or (iv) any part of the Subscription Service that is not hosted by ServiceNow. <br />3. UPGRADES <br />3.1. UPGRADES. "Upgrades" are ServiceNow's releases of the Subscription Service for repairs, enhancements <br />or new features applied by ServiceNow to Customer's instances of the Subscription Service at no additional fee during the <br />Subscription Term. ServiceNow has the discretion to provide new functionality either: (i) as an Upgrade, or (ii) as different <br />software or service for a separate fee. ServiceNow determines whether and when to develop, release and apply any Upgrade <br />to Customer's instances of the Subscription Service. <br />3.2. MAINTENANCE. ServiceNow shall use reasonable efforts to give Customer ten (10) days' notice of any <br />service maintenance to the infrastructure network, hardware or software used by ServiceNow to operate and deliver the <br />Subscription Service if ServiceNow, in its reasonable judgment, believes that such cloud infrastructure maintenance will impact <br />Customer's use of its production instances of the Subscription Service. ServiceNow will use reasonable efforts to limit the <br />Maintenance Time (as defined below) to no more than two (2) hours per month. Notwithstanding the foregoing, ServiceNow, <br />may provide Customer with a shorter or no notice period of service maintenance if necessary, in the reasonable judgment of <br />ServiceNow, to maintain the availability, security, stability or performance of the Subscription Service. <br />4. SUPPORT <br />During the Subscription Term, ServiceNow shall use reasonable efforts to resolve Defects in the Subscription Service <br />("Support'). <br />A "Defect' means a problem causing the Subscription Service to not conform to the Product Overview. Customer may request <br />Support for a Defect at the online portal https://hi.service-now.com/ or any successor site. <br />A Defect will be assigned a priority level asfollows: <br />SERVICENOw PROPR ETARY AND CONFIDENTIAL Page 1 (version 10/21//2014) <br />
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