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CITY OF SANTA ANA <br /> TABLE OF CONTENTS <br /> PROJECT NO.: 25-6030 <br /> TRAFFIC SIGNAL INSTALLATION AT SEGERSTROM AVENUE AND ROSEWOOD <br /> AVENUE <br /> of the AGENCY as a Request for Clarification and addressed prior to the submission of bid <br /> proposals. <br /> REQUESTS FOR INTERPRETATION OF CONTRACT DOCUMENTS <br /> Requests for interpretation must be submitted online through PlanetBids. Any interpretation or <br /> correction of the documents will be made only by an Addendum. <br /> ADDENDA <br /> All addenda issued during the open bid advertisement period will be posted on PlanetBids and <br /> shall become part of the Contract Documents. Before submitting a Proposal, each BIDDER is <br /> responsible to acknowledge the issuance of addenda via PlanetBids. <br /> WITHDRAWAL OF PROPOSAL <br /> A Proposal may be withdrawn by submitting a written request signed by the BIDDER. Such <br /> requests must be delivered to the AGENCY'S Public Works Agency Executive Director prior to <br /> the bid-opening hour stipulated in the Notice Inviting Bids. <br /> BID PROTEST <br /> Bid protests must be submitted in writing to the Executive Director of the Public Works Agency, <br /> City of Santa Ana, 20 Civic Center Plaza M-21, Santa Ana, CA 92701 before 4:00 p.m. of the 5th <br /> business day following bid opening ("Bid Protest Deadline"). A business day means a day on <br /> which the City is open for normal business and excludes weekends and holidays. Bid protests sent <br /> via U.S. mail or overnight carrier must be received by the AGENCY by the date and time limits <br /> described above in order to be deemed timely. Hand delivered protests must be provided during <br /> regular business hours to the receptionist in the City Hall Annex/Public Works Counter on the first <br /> floor of the City Hall Annex. Subsequent responses from the protesting and protested bidder can <br /> be submitted by email. Bid protests must comply with the following: <br /> a. Bid Protest Fee. Any potential protest shall be required to submit the Bid Protest Fee <br /> Payment Form (Appendix G) and include the payment of a nonrefundable fee by the <br /> protesting bidder at the time of submittal. The fee will cover the administrative costs of <br /> processing the bid protest consistent with the Santa Ana Municipal Code relating to <br /> administrative appeals (SAMC Section 3-3.) This fee shall be in the amount of$1,860. <br /> b. General. Only a bidder who has submitted a bid proposal is eligible to submit a bid protest <br /> against another bidder. Subcontractors are not eligible to submit bid protests. A bidder <br /> may not rely on the bid protest submitted by another bidder,but must timely pursue its own <br /> protest. <br /> c. Contents of Protest. The bid protest must contain a complete statement of the basis for <br /> the protest and all supporting documentation. Material submitted by the protesting bidder <br /> after the Bid Protest Deadline will not be considered. The protest must refer to the specific <br /> portion of the Contract Documents upon which the protest is based. The protest must include <br /> the name, address, e-mail address, and telephone number of the person representing the <br /> protesting bidder if different from the protesting bidder. <br /> d. Copy to Protested Bidder. By or before the Bid Protest Deadline,the party submitting the <br /> bid protest shall concurrently transmit a copy of the bid protest document to the protested <br /> xii <br />