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City of Santa Aha <br />Records Retention Schedule <br /> <br />PERSONNELSERVICES <br /> <br />Resolution 95-018 <br /> Page l-4off-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ENROLLMENT Long-Term Disability Employee Long-Term Disability EE separation/ Microfilm and 29 CFR <br />FORMS Insurance Insurance enrollment forms, terminafion destroy hard 1602.30-.32 <br />(OFFICIAL)** arranged alphabetically by date copy after 3 yin; <br />(continued) employee's name. keep m/f <br /> permanent. <br /> Medical Insurance Employee medical insurance EE separation/ Microfilm and 29 CFR <br /> enrollment forms divided by each termination destroy hard 1602.30-.32 <br /> medical insurance carrier, date copy after 3 yin; <br /> arranged alphabefically by keep m/f <br /> employee name. permanent. <br />HISTORICAL Discipline History Forms completed by personnel End of the year 3 years* Department <br />RECORDS analysts as a record of disciplinary for which the defined <br /> actions taken on employees in record is <br /> their particular department(s), developed. <br /> Arranged by year and alphabetical <br /> order. <br /> Employee Assistance EAP records 1988 to 1991. Permanent Permanent Department <br /> Program Contains initial committee notes, defined <br /> request for propasal, resolution. <br /> Predecessor of current carder <br /> Lifelink-EAP. Arranged by year <br /> and alphabetical order. <br /> Fitness for duty Copies of letters sent to Permanent 3 years Department <br /> employees re need for fitness for defined <br /> duty exam. Psychiatrist's <br /> evaluations/results of fitness for <br /> duty exams. Arranged by year <br /> and alphabetical order. <br /> <br /> <br />