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City of Santa Ana PERSONNEL SERVICES Resolu~on 95-018 <br />Records Retention Schedule Page I-5 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />HISTORICAL Layoffs Notes/background documention Starting with 3 years Department <br />RECORDS of layoff actions including seniority the layoffs of defined <br />(continued) lists, retirement lists, etc. Filed by the year - July <br /> department and by employee I of each fiscal <br /> name. year <br />JOB BULLETINS Master Copies Originals of master copies of job Date bulletin Microfilm and Department <br /> bulletins filed numerically by year. posted destroy hard defined <br /> copy after 5 yrs; <br /> keep mR <br /> permanent. <br /> Historical Files Includes job bulletins, past and Date first Ongoing; when Department <br /> present. One copy of every past bulletin for a class is deleted defined <br /> bulletin and supplemental classification is records are <br /> application form is retained. Each posted segregated and ~ <br /> time a new bulletin is printed, a may be ._ <br /> copy is acco-clipped to the folder microfilmed. <br /> and extra copies are put in the file. <br /> Filed alphabetically by job <br /> classification title. <br />JOB Classification/ Basis for salary rates, job Date study 10 years Department <br />SPECIFICATIONS Compensation Study descriptions. Arranged completed defined <br /> Records alphabetically by classification <br /> fitie. <br /> Full-Time Positions Historical collection of job descrip- Date job Ongoing; when Department <br /> tions as changed over time for classification class is deleted defined <br /> City of Santa Ana full-time job deleted records are <br /> classifications, segregated and <br /> may be <br /> microfilmed. <br /> <br /> <br />