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City of Santa Aha <br />Records Retention Schedule <br /> <br />PERSONNELSER~CES <br /> <br />Resolution 95-O18 <br />Page I-t2 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Performance Employee performance EE separation/ 3 years* 29 CFR <br />PERSONNEL FILES Evaluations evaluation forms completed by termination 1602.30-.32 <br />(continued) supen/isory personnel re date <br /> employees accomplishment of <br /> their assigned duties and <br /> responsibilities, etc. <br /> PERS Enrollment Forms to enroll employees in the EE separation/ 3 years* 29 CFR <br /> Public EmpJoyees' Retirement termination 1602.30-.32 <br /> System (PERS) date <br /> Pre-Employment Forms completed by employee EE separation/ 30 yrs total; US OSHA 29 <br /> Medical and medical clinic to assess termination microfilm and CFR 1910.20 <br /> physical capability of employee date destroy hard <br /> prior to hiring, copy after 3 yrs; <br /> keep m/f 27 yrs. <br /> Security Check Form Form completed by Personnel EE separation/ 3 years* 29 CFR <br /> Svcs to requerst Police Dept to termination 1602.30-.32 <br /> conduct security check on date <br /> employee prior to hiring. <br /> Special Licenses Special licenses issued to EE separation/ 3 years* 29 CFR <br /> employees from DMV, accredited termination 1602.30-.32 <br /> schools, etc., verifying employee date <br /> meets certain job-related <br /> requirements. <br /> Tui~on Copies of applications for training EE separation/ 3 years* 29 CFR <br /> Reimbursement and educational assistance which termination 1602.30-.32 <br /> Request show EE request, department date <br /> head approval, and final <br /> disposition of request. <br /> <br /> <br />