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City of Santa Ana PERSONNEL SERVICES Resolution 95-018 <br />Records Retention Schedule Page 1-11 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Medical Leave of Leave of Absence forms used in EE separation/ 30 yre total; US OSHA 29 <br />PERSONNEL FILES Absences (Including the documentation of medical termination microfilm and CFR 1910.20 <br />(continued) Pregnancy Leave and leave (including pregnancy leave date destroy hard <br /> Family and Medical and Family and Medical Leave). copy after 3 yrs; <br /> Leave). ** keep m/f 27 yrs. <br /> Miscellaneous Documents not specifically EE separation/ If medical- Medical related <br /> Documents mentioned but kept in official termination related, 30 yrs - US OSHA 29 <br /> personnel file. date (3 yrs as hard CFR 1910.20; <br /> copy; microfilm non-medical <br /> - keep perm.); related -29 <br /> non-medical, 3 CFR 1602.30- <br /> years* .32. <br /> Notice of Separation Form completed by employee EE separation/ 3 years* 29 CFR <br /> and/or department indicating termination 1602.30-.32 <br /> effective date of separation, last date <br /> day on the job, reason for <br /> separation, etc. <br /> Oath of Office Form completed and signed by EE separation/ 3 years* 29 CFR <br /> employee affirming allegiance to termination 1602.30-.32 <br /> the Constitution of the United date <br /> States and the Constitution of the <br /> State of California. <br /> Outside Employment Form submitted by employee for EE separation/ 3 years* 29 CFR <br /> approval for employee to be termination 1602.30-.32 <br /> engaged in outside employment, date <br /> <br /> <br />