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CITY OF SANTA ANA <br />RECORDS RETENTION SCHEDULE <br />PERSONNEL SERVICES <br /> <br />Resolution 96-088 <br /> Exhibit I <br /> Page I-1 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />AIR QUALITY AVR Surveys ** Average Vehicle Ridership surveys Survey 2 years, each plan SCAQMD <br /> completed by each City employee Completion year Regulation XV, <br /> once per calendar year for 1 week Date Rule 1501 <br /> as designated by City. Filed by <br /> department pay code, by year <br /> Approved Work Trip TH-annual plan or annual analysis Date of 3 years, each plan SCAQMD <br /> Reduction Plans submitted pursuant to Rule 1501 Approval year Regulation XV <br /> describing the strategies and Rule 1501 <br /> incentives offered to achieve the <br /> City's AVR <br /> Commuter Services Registration/payment forms tiled Registration 2 years, each plan SCAQMD <br /> Program ** alphabetically for employees who Date year Regulation XV, <br /> are registered in the Commuter Rule 1501 <br /> Se~ces Program. Commuter <br /> Services Program Plan. <br /> TRP Incentives: ** <br /> Cash Incentive ** Completed once per month to Payment Issue 2years, each plan SCAQMD <br /> Payment DPV's ** reimburse employees who are Date year Regulation XV, <br /> And Supporting registered and who meet the cfiteda Rule 1501; <br /> Documentation ** of Commuter Services Program. AB2766 Audit <br /> Requirements <br /> Incentive Program Claim forms and documentation for Date Incentive 2 years, each plan SCAQMD <br /> Components ** $10 and $20 cash incentive, $10 and Issued year Regulation XV, <br /> $20 bus pass incentive. Filed by Rule 1501 <br /> incentive title and year <br /> Marketing Pieces Flyers, bulletins, etc., that make EE Issuance/ 2 years, each plan SCAQMD <br /> Employee Outreach aware of activities involving air Release Date year Regulation XV, <br /> Contacts ** quality. Filed chronologically. Rule 1501 <br /> <br /> <br />