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O <br /> <br />City of Santa Ana <br />Records Retention Schedule <br /> <br />PUBLIC WORKS AGENCY <br /> <br />Resolution 98-088 <br />Page L-6 of L-9 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />PROJECTS Unconstructed Projects Projects not constructed Const/Supercd SEE: Ret. by Type of Project <br />(Continued) Projects <br /> Various Park. Lot, Studies, Programs, Equip. Completion 5 yrs <br />REAL ESTATE Acquisition File Agent's diary, offer letter and other Close of escrow 2 yrs <br />FILES correspondence, escrow documents <br /> Relocation File informational documents, claim forms, Receipt of final 2 yrs <br /> verification of payment, etc. relocation <br /> payment <br /> Appraisals Assesses value of property Receipt Date 4 yrs <br /> Residential Real Estate Includes deeds, parcel maps, tract maps, Creation Date Perpetual <br /> Records right of way maps, etc. <br />SURVEY Bench Marks Vertical Survey Data Survey date Permanent Vital Record <br /> Centerline Ties Horizontal Survey Data <br /> Project Data Project Survey Data <br />TRAFFIC Accident Data/Collision Location/accident Diagram 5 yrs Intersection data <br /> Diagrams type/collision diagrams Date/Accident Retained in Traffic <br /> Date Engineering Section for <br /> operating purposes <br /> Average Daily Count data Collection 6 yrs <br /> Traffic/Turning Counts Dates <br /> <br /> <br />