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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-6 of F-19 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ACCOUNTING & HOUSING ASSISTANCE- Lists addresses/payment amounts of Date prepared Hard copy 1 year <br />BUDGET Housing Balance Housing Assistance recipients Microfilm 3 years <br />ACCOUNTING & INTERNAL REVENUE Se~f-explanatory; fi~ed by calendar year Date prepared 5 years. <br />BUDGET SERViCE-Form 1099 & <br /> Form W-2 <br />ACCOUNTING & ISSUE SLIPS - Central Receipts for supplies and materials Date prepared 3 years <br />BUDGET Services issued <br />ACCOUNTING & JOURNAL VOUCHERS Document sused to manually post Date prepared Hard copy 1 year <br />BUDGET entries to general ledger/cost ledger Microfilm 8 years <br />ACCOUNTING & LABOR-Internal Service - Lists labor charged for PWA Project Date prepared Hard Copy 1 year <br />BUDGET Fund 86- Labor (PAY156) Management employees by account Microfiche 8 years <br /> number <br />ACCOUNTING & LABOR-Labor distribution Lists labor charges by city department Date prepared Hard Copy 1 year <br />BUDGET by department Microfiche 8 years <br />ACCOUNTING & LABOR-Labor distribution Lists labor charges by account number Date prepared Hard copy 1 year <br />BUDGET by fund and employee number Microfiche 8 years <br />ACCOUNTING & LABOR-Monthly Lists actual payroll payments to Date prepared 3 years <br />BUDGET Compensation employees by department <br /> Distribution <br /> <br /> <br />