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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-5 of F-19 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ACCOUNTING & CDBG-Community List CDBG project expenditures, Date prepared 5 years <br />BUDGET Development Block Grant encumbrances, & available balances <br /> Report <br />ACCOUNTING & CENTRAL SERVICES- Lists all Central Services charges by Date prepared Hard copy I year <br />BUDGET Balance Lists fund and activity Microfiche 3 years <br />ACCOUNTING & COMPREHENSIVE General Purpose Financial Statements Publication 10 years One permanent <br />BUDGET ANNUAL FINANCIAL date hard copy retained <br /> REPORT-Audited in Accounting files <br />ACCOUNTING & CONTRACTOR FILES - Includes Stop Notices, Change Orders, Completion or 5 years <br />BUDGET By Contractor Name correspondence and other documents expiration of <br /> related to contractors and consultants contract <br /> engaged in construction and non- <br /> construction projects <br />ACCOUNTING & GENERAL LEDGER- List all posted entries to general ledger Date prepared Microfiche 10 <br />BUDGET Fiscal Year Report for the Fiscal Year years <br /> (GL150) <br />ACCOUNTING & GENERAL LEDGER-Trial Lists account balances for current Date prepared Hard copy 1 year <br />BUDGET Balance (GL120) month Microfiche 3 years <br />ACCOUNTING & HOUSING ASSISTANCE- Lists Housing Assistance payments by Date prepared Hard copy 1 year <br />.BUDGET Expenditure Detail account number Microfiche 3 years <br /> <br /> <br />