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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-8 of F-19 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ACCOUNTING & WORK ORDER- Initial document to authorize use of Inception date 5 years <br />BUDGET Authorization work order (Green copy); filed by <br /> PROJECT number or by Fund & <br /> Activity for non-Project accounts <br />ACCOUNTING & WORK ORDER-Lists List of all work order numbers by fund Report date 1 year <br />BUDGET (monthly) <br />BUILDING BUILDING Forms to request and document minor Date prepared 3 years <br />MAINTENANCE MAINTENANCE - Work work or repairs <br /> Orders <br />FLEET AIR QUALITY Fuel tank permits and fees; emergency March of each 5 years <br />MAINTENANCE MANAGEMENT generator permits year <br /> DiSTRICT-Miscellaneous <br /> Records <br />FLEET BIDS-Specifications Specifications for equipment bids of Bid award 3 years <br />MAINTENANCE bid award date <br />FLEET EQUIPMENT- Accident Records of fleet damage estimates and Date prepared 7 years <br />MAINTENANCE Files collision repair order for vehicles <br /> involved in accidents <br />FLEET EQUIPMENT-Book Lists equipment rental charges by Date prepared 3 years <br />MAINTENANCE Report equipment number and account <br /> number <br /> <br /> <br />