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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-9 of F-19 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FLEET EQUIPMENT-Record Initial document to set up equipment In-Service 5 years after <br />MAINTENANCE Cards (Fleet & number into database system date equipment is <br /> Accounting) surplused <br />FLEET EQUIPMENT-Repair Records of fleet repair orders for Date of Active Files <br />MAINTENANCE Order Files (in service) equipment in service service <br />FLEET EQUIPMENT-Repair Records of fleet repair orders for Date prepared 5 year <br />MAINTENANCE Order Files (Surplus) surplus vehicles; equipment was <br /> surplused <br />FLEET ISSUE SLIPS-Fleet Parts ordered Date prepared 1 year <br />MAINTENANCE Maintenance <br />FLEET MAINTENANCE Maintenance request form attached to See Remarks See Remarks See EQUIPMENT- <br />MAINTENANCE REQUEST-Fleet repair order; filed with repair orders Repair Order Files <br />FLEET TRUCK INSPECTIONS- Truck inspections records for CHP Date prepared 3 years <br />MAINTENANCE Biannual Report <br />PAYROLL PAYROLL-Accrual Forms to indicate earned and used Date prepared 3 years <br /> Records leaves of absences <br />PAYROLL PAYROLL - Attendance Self-explanatory Date prepared 3 years <br /> Report <br /> <br /> <br />