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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL <br /> <br />Resolution 98-088 <br /> Page I-8 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />NEGOTIATIONS PMA Original notes on negotiations Contract 3 years Department <br />(continued) between City of Santa Aha and expiration date defined <br /> Santa Aha Police Management <br /> Association. <br /> POA Original notes on negotiations Contract 3 years Department <br /> between City of Santa Aha and expiration date defined <br /> Santa Aha Police Officers <br /> Association. <br /> <br /> SACEA Original notes on negotiations Contract 3 years Department <br /> between City of Santa Ana and expiration date defined <br /> Santa Ana City Employees' <br /> Association/Service Employees <br /> International Union Local 1939, AFL- <br /> CIO, CLC <br />OFFICIAL Authorization for Employee-signed authorization for Date Microfilm and Department <br />PERSONNEL FILES Release of Information release of personnel information Authorization destroy hard copy defined <br /> signed after 5 yearn; keep <br /> m/f permanent <br /> Catastrophic Leave Forms to authorize leave donations EE separation/ 5 years* 29 CFR <br /> Donation Form to employees in need who have termination date 1602.30-.32 & <br /> suffered a non-industrial injury or WCLC, Section <br /> sickness. 3212 <br /> Certification/ Request for Cedification and/or EE separation/ 5 years* 29 CFR <br /> Reassignment Forms reassignment forms which document termination date 1602.30-.32 & <br /> and authorize hiring, reassignment, WCLC, Section <br /> or other employee actions. 3212 <br /> <br /> <br />