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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL <br /> <br />Resolution 98-088 <br />Page 1-10 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Family and Medical Dates (or hours) FML Date FML Microfilm and Federal Family <br />PERSONNEL FILES Leave (FML)** designated/taken; copies of FML requested/is destroy hard copy and Medical <br />(continued) (continued) notices given to employer by granted to EE after 5 yrs; keep Leave Act of <br /> employee; documents from m/f 25 yrs. 1993 and US <br /> employer describing FML policies; OSHA 29 CFR <br /> records of premium payments of 1910.20 <br /> employee benefits; records of any <br /> dispute re: FML. <br /> In confidential files: Date FML Microfilm and Federal Family <br /> records/documents relating to requested/is destroy hard copy and Medical <br /> medical certifications, granted to EE after 5 yrs; keep Leave Act of <br /> m/f 25 yrs. 1993 and US <br /> OSHA 29 CFR <br /> 1910.20 <br /> Grievances (closed) Files containing EE's, group of EE separation/ 5 years* 29 CFR <br /> employees', or the Union's timely termination date 1602.30-.32 & <br /> complaint as defined in the MOU. WCLC Section <br /> 3212 <br /> I.D. Form Form completed by new employees EE separation/ 5 years* 29 CFR <br /> providing identifying information termination date 1602.30-.32 & <br /> used to process Santa Ana Police WCLC Section <br /> Dept. records check. 3212 <br /> Job Application Applications for employment and EE separation/ 5 years * 29 CFR <br /> resumes (if any) for hired termination date 1602.30-.32 & <br /> employees. WCLC Section <br /> 3212 <br /> <br /> <br />