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City of Santa Ana <br />Records Retention Schedule <br /> <br />PLANNING AND BUILDING AGENCY <br /> <br />Resolution 98-088 <br /> Page J-6 of J-7 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />DETERMINATION By Property A legal determination of a use or building on a site Approval Date Permanent <br />OF which does not conform to current standards <br />NONCONFORMING <br />STATUS <br />FINDING OF FACT Planning Commission Written finding which shall specify all facts relied Approval Date Permanent <br /> Zoning Administrator upon by City Council, Planning Commission, or <br /> Zoning Administrator in rendering its decision and in <br /> attaching conditions and safeguards <br />INSPECTION Business License Inspection for Finance & Planning Divisions Issuance Date Permanent <br /> Certificate of Occupancy <br /> Notice of Violation Corrections and or 2 Yrs <br /> Violations to be resolved prior to final approval <br /> Reinspection For additional inspections above the normal <br /> requirement <br /> Report: Fire Damage Examination of the extent of the damage 5 Yrs <br />INVESTIGATION Special Investigation and Request by Fire Department Issuance Date 5 Yrs <br /> or Complaint <br />NOTICE To Appear A misdemeanor violations to Santa Closure Date 2 Yrs <br /> Aha Municipal Code <br /> Notice & Order of Repairs or demolitions to buildings or structures <br /> Substandard <br /> <br /> <br />