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City of Santa Ana <br />Records Retention Schedule <br /> <br />POLICE DEPARTMENT <br /> <br />Resolution 96-088 <br />Page K-5 of K-6 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />POLICE REPORTS Homicide Repods Incidents wherein a murder is committed Permanent Permanent Records Section <br />(Cont) <br /> Marijuana under 1 oz Incidents involving less than 1 oz of Date Occurred 2 Yrs Health and Safety <br /> marijuana Code 113615 Records <br /> Section <br />POLYGRAPH By Calendar Year Pre-employment polygraph examinations Date of Creation 3 Yrs Personnel Section <br />FILES <br />PSYCHOLOGICAL By Calendar Year Pre-employment psychotogical examinations Date of Creation 3 Yrs Personnel Section <br />FILES results <br />SEXUAL By Calendar Year Investigations of sexual harassment Investigation 5 Yrs Personnel Section <br />HARASSMENT complaints Completion Date <br />INVESTIGATION <br />STATISTICAL UCR State reports of statistics on crimes and Date of Report 10 Yrs Records Section <br />REPORTS (Uniform Crime Report) supporting documents <br /> Crime Tally Sheets Forms used to collect crime data Date of Crime 2 Yrs Records Section <br />TRAINING Departmental Orders Self-explanatory Permanent Permanent Training Section <br />RECORDS <br /> Employee Training Schools and classes attended by police Termination Date 5 Yrs Training Section <br /> Records - By Employee employees <br /> Name <br /> Jail Training Records - Jail emplOyee training records Termination Date 5 Yrs Detention Facility <br /> By Employee Name <br /> <br /> <br />